- Officers must complete all applicable official travel forms (http://dcp.psc.gov/Travel/official_forms.asp)
and should submit travel vouchers and forms through the new OPDIV/Program/Agency’s finance office. Contact the OPDIV/Program/Agency administrative or finance office or Commissioned Corps Liaison for specific guidelines and/or instructions.
- See
http://dcp.psc.gov/Travel/rates.asp for information about per diem determination. Determine the number of official travel days by noting the effective and reporting dates on your transfer orders. Example: An effective day of 1 May and a reporting day of 5 May allows 4 official travel days for reimbursement purposes (1 May through 4 May).
- See
http://dcp.psc.gov/Travel/rates.asp for information about monetary allowance in lieu of transportation (MALT). Find the official distance calculated for your permanent change of station travel within your electronic official personnel file in the pink section, “Personnel Orders”. Open the official transfer order and click to view document page 2. Please see the mileage noted at the bottom of the Request for Personnel Action (PHS-1662). This mileage should be used on
SF-1012 (Travel Voucher).
- See
http://dcp.psc.gov/Travel/rates.asp for information about temporary lodging expense (TLE). If you are claiming (TLE) you must complete
PHS-7045 (Temporary Lodging Expense (TLE) Computation Worksheet) and include lodging receipts with your travel voucher. The final TLE amount claimed should also be itemized on the travel voucher (SF-1012).
- See
http://dcp.psc.gov/Travel/rates.asp for information about dislocation allowance (DLA). If you are authorized DLA on your transfer order, list dislocation allowance on the travel voucher (SF-1012)
under column (c) and then provide the correct amount in column (n).
- Receipts for meals, gas, and lodging on official travel days area not necessary. However, you should retain copies of all lodging receipts in the event your OPDIV/Program/Agency requires them. Provide receipts for reimbursement of parking fees, ferry fares, road, bridge and tunnel tolls if possible. Submit a copy of your orders with your final reimbursement paperwork.
- Travel reimbursement forms should be prepared and submitted as quickly as possible after travel to the new permanent duty station (PDS) is completed. Travelers are advised to retain all receipts for tax and other purposes and make copies of all receipts and travel forms and vouchers for personal records.
- Please note completed travel voucher (SF-1012) schedule of expenses and amounts claimed examples:
-
Example 1: LT without dependents authorized 4 official travel days with an official distance mileage of 1500 miles. Officer must also complete PHS-7045
with TLE claim.
-
Example 2: LCDR with spouse and 10 year-old son authorized 2 official travel days with an official distance mileage of 500 miles. Officer must also complete
PHS-7045 for TLE claims at each location and
PHS-2988 for reimbursement for dependents’ travel.
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