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Electronic Commissioned Corps Issuance System (ECCIS) – Available Soon! |
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eCCIS Main Page |
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The following Web shot illustrates the layout of the soon to be released eCCIS main page: |
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Background |
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The Commissioned Corps Personnel Manual (CCPM) was introduced on 1 October 1957 to supplement the Personnel
Manual for the Department of Health, Education and Welfare (HEW) (now the Department of Health and Human
Services (HHS)). The CCPM operated as the official medium for the publication of issuances and for the
purpose of maintaining and updating policies, procedures, standards, and information governing personnel
management of the Commissioned Corps of the U.S. Public Health Service (Corps). |
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Recently the CCPM was officially renamed the electronic Commissioned Corps Issuance System or eCCIS.
The eCCIS constitutes the official medium for the issuance of policies, procedures, standards, instructions,
and information governing personnel management of the Corps and officers shall remain subject to the
policies, procedures, and standards contained therein. |
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The goals established for the eCCIS include: |
- Maintenance of an up-to-date and consistent set of policy issuances;
- A system of issuances that are not complicated to use, update and maintain;
- A system of issuances that is convenient for use by officers;
- A system of issuances that meet the HHS Secretary’s “e-initiative;” and
Issuances that enhance and support the “Transformation Initiatives” of the Corps.
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In conjunction with the introduction of the eCCIS, the Corps is also introducing a new management process
for the consideration, development, and approval of official issuances. The goals of the new management
process include: |
- Transparency of the policy issuance development process by a clearly articulated policy
development process that allows for the Corps to provide ideas and recommendations concerning issues
affecting officers;
- Active participation of the Corps leadership with broad-based representation by officers;
- Administratively efficient work flow process from policy concept to issuance development; and
- Establishment of a performance matrix for timely development and approval processes for Corps policy issuances (90 -150 days).
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The Office of Commissioned Corps Force Management (OOCFM) is responsible for the overall administration
and management of the eCCIS and management process. OCCFM will also maintain the historical archives of
CCPM and eCCIS issuances that are no longer in effect. |
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For a period of time, it will be necessary for OCCFM to maintain issuances in both the CCPM and the
eCCIS formats. Policies in the CCPM format shall continue to remain in effect and applicable to officers
until such time as they are revised or replaced. During this transition time, the policies in effect
will be accessible through the eCCIS interface. |
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Components of the Issuance System |
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The eCCIS consists of Directives, Instructions, Personnel Policy Memorandum, Personnel Operations
Memorandum, Plans, Pamphlets, and Handbooks. These issuances are defined as: |
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Commissioned Corps Directives (CCDs or Directives) are broad policy issuances containing what is
required by legislation, the President, or the Secretary of HHS to initiate, govern, or regulate actions
or conduct by HHS organizational components or personnel within specific areas of responsibility. The
Secretary will issue Directives to establish or describe policy, programs, and organizations; define
missions; provide authority; and assign responsibilities. |
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Commissioned Corps Instructions (CCIs or Instructions) are issuances that implement the policy contained
in Directives, or prescribe the manner or a specific plan or action for carrying out the policy, operating
a program or activity, and assigning responsibilities. Instructions are issued by the Assistant Secretary
for Health (ASH). |
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Personnel Policy Memorandum (PPM) is an issuance that sets forth new or revised policies for the Corps
and/or provides information or instruction(s) necessary for the proper administration and management of
the Corps. PPMs are issued by the ASH due to time constraints which preclude publishing a CCI that
introduces new or revised policies. PPMs have the full force and effect of CCIs. |
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Personnel Operations Memorandum (POM) is an issuance that provides information and sets forth operational
guidance from the Office of the Surgeon General (OSG). POMs are issued by the Surgeon General of the U.S.
Public Health Service (SG). |
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Commissioned Corps Strategic or Operational Plans (ST-PLAN or OP-PLAN) are a series of steps to
be carried out or goals to be accomplished. |
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Commissioned Corps Pamphlets (PAMs or Pamphlets) are a brief formal operational account that sets forth
the meaning or intent of a specific subject and are published in booklet form. |
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Commissioned Corps Handbooks (HAN or Handbooks) are concise references providing specific information
about a subject. Handbooks are issued by the OSG and/or OCCFM. |
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Organization and Issuance Naming Conventions |
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The eCCIS is organized into a Book, Chapter, and Section design that is further categorized under
respective titles in order to facilitate searching for specific issuances. |
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Books provide a broad topic heading and subject matter content. The following Books illustrate the
current grouping of issuances: | |
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Books 1-7 are sub-divided into Chapters and Sections. The subsequent Books/Chapters/Sections are
assigned three-digit numbers, which serve to identify the Book (first digit) and the Chapter (second digit),
and the Section (third digit). For example: Book 4 (Uniforms); Chapter 1 (Uniforms and Appearance –
General); and Section 4 (Wearing of the Uniform – Special Situations). |
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The General Issuances are contained in Book 8 and use a modification of the alpha-numeric naming
convention that is based on the type of issuance, the year of the issuance, and the unique numeric
designator. These General Issuances include: Personnel Policy Memorandum; Personnel Operations
Memorandum; Strategic and Operational Plans; Pamphlets; and Handbooks. Examples of these naming
conventions: PPM 06-01; POM 06-25; PAM 06-10; ST-PLAN 07-01; OP-PLAN 06-02; and HAN 07-01. |
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The Glossary of Terms (Glossary) is contained in Book 9. This Book contains a comprehensive listing and
definitions of terms or phrases used in both the historical CCPMs and eCCIS formatted issuances.
Issuances formatted in the new eCCIS format use the convention of underlining the words or terms, which
are hyperlinked to the Glossary. The CCPMs contain a Definition of Terms section in the text of the
INSTRUCTION, but the terms are also included in Book 9. |
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Keeping Officers Informed |
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The Corps utilizes various official communication mediums to publish and disseminate information to
officers about policies, procedures, standards, and information governing personnel management of the
Corps. Officers will find all official policy issuances on the eCCIS and should consult with this
resource routinely. It is the responsibility of an officer to be familiar with the standards of conduct
and policies governing the Department and the Corps. These policies are found in the form of:
Directives, Instructions, Personnel Policy Memorandum, Personnel Operations Memorandum, Strategic and
Operational Plans, Pamphlets, Handbooks. |
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The eCCIS may be accessed by using the Corps Website through the Commissioned Corps Management Information
System, which is the official electronic medium prepared and maintained by the Corps to house
Service-related material pertinent to the operation of the Corps. |
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Electronic Commissioned Corps Bulletin (e-Bulletin) is another electronic medium through which various
Commissioned Corps Personnel Offices keep officers informed of policies, operations, and support services
of the Corps. The eBulletin is issued under the direction of the ASH and is available through the
official Corps Website. The eBulletin may be used to inform officers of upcoming changes to Corps
policies or of recently published changes to issuances. Officers are required to subscribe to the
e-Bulletin. |
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Really Simple Syndication or Subscription (RSS) allows subscribers to the e-Bulletin to monitor new
articles posted and link to descriptions and full-length articles. The use of the RSS feed allows for
the timely review of published articles. |
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Navigating the eCCIS |
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The main page of the site will present issuances currently under development, as well as links to the
suggestions submission page and the Table of Contents (TOC). |
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Clicking on the link to the TOC will take you to the main interface for issuances within the eCCIS.
Buttons down the left side will present, from the top: |
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- A means of showing or hiding the alpha/date search capabilities;
- Display of all books of the CCIS (default);
- Display of a specific Book (9 options); and
- Redirection to the suggestions submission page.
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The page will, by default, also provide the means for a keyword search of documents in the eCCIS. |
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The release of the eCCIS will offer officers a new and improved way to access Corps policies and procedures. |