Glossary
|
Term |
Definition |
CCPM |
|
Accession Bonus (AB) Contract |
A written, signed, and notarized agreement in which a candidate applying for commission
as a PHS officer may receive if he/she agrees to accept a commission in the PHS,
in a specialized skill eligible for an AB. The candidate must agree to remain on
active duty for a pre-determined period of time, beginning on the effective date
of the agreement, as a condition for payment of an AB. |
|
|
Accession
|
An accession is an appointment and call to extended active duty in the PHS in the
Regular or Reserve Corps.
|
2227 |
|
Accredited Institution
|
An accredited institution is a college, university, institution, school, or program
located in one of the 50 United States, the District of Columbia, the Commonwealth
of Puerto Rico, or one of the U.S. Territories. The institution must be accredited
by an accrediting agency or association, recognized by the U.S. Secretary of Education
and/or the Council for Higher Education Accreditation, and is acceptable to the
Director, OCCO. The
definition of "accredited institution" includes those institutions that are in the
process of seeking accreditation and currently have provisional or conditional accreditation,
or candidacy status for accreditation, based solely on the newness of the institution. |
2334 |
|
Accrued Annual Leave
|
The annual leave credited to an officer during one leave year. |
2912 |
|
Accumulated Annual Leave
|
Unused accrued annual leave remaining to the credit of an officer that is carried
forward from one leave year into the next leave year. |
2912 |
|
Act
|
A statutory provision of U.S. law passed by a legislative body. |
4001 |
|
Active Duty Obligation (ADO)
|
A requirement to serve on active duty as a result of a service remaining requirement
derived from receipt of a benefit, training or promotion that an officer agrees
to voluntarily. |
|
|
Active Service
|
All active duty performed in any of the uniformed services; plus, active employment
with PHS other than as a commissioned officer, to the extent that such employment
is determined to be comparable to service performed by commissioned officers of
the Service (if the officer has performed more than five years of such comparable
service, only the last five such years shall be included); plus, all active duty,
which is creditable for retirement purposes under laws governing the retirement
of members of any of the uniformed services. |
4381 |
|
Additional Special Pay (ASP)
|
A lump-sum bonus payable on an annual basis to qualified officers who contract to
serve on active duty in the commissioned corps for 1, 2, 3, or 4 years. |
2229 |
|
Adoption |
The legal procedure by which a officer or an officer and his/her spouse assumes
full legal responsibility for a child that is not their biological offspring. An adopted child has the same status
and benefits as an officer's biological child. |
2216b |
|
Aerial Flight
|
Flights performed under competent orders in aircraft, or spacecraft (powered or
otherwise) operated by or on behalf of the United States Government.
|
2231 |
|
Aerial Port of Debarkation (APOD)
|
The destination airport for an overseas flight. When
an aircraft will be making multiple stops after arrival in the CONUS/OCONUS, the APOD is the first arrival destination the officer and his/her
family depart the aircraft and must clear customs and passport control. |
|
|
Aeronautical Designation
|
A rating that certifies successful completion of prescribed aviation-related training
or equivalent experience. Examples
of aeronautical designations include, but are not limited to, aviator and flight
surgeon. |
2233 |
|
Affected Parties
|
The complainant(s), any alleged discriminating official(s), and the management official(s)
with jurisdiction over the organizational segment in which the subject matter of
the complaint arose. |
2616 |
|
Agency (general) |
An executive agency of the U.S. government. |
4272 |
|
Agency (specific) |
An Agency, Department or Program of the U.S. to which PHS commissioned officers
are assigned (e.g., BOP, USCG, CMHS, EPA, NOAA, etc. This also includes officers
detailed under the Intergovernmental Personnel Act. |
2711 |
|
Agency Roster
|
A listing of Commissioned Corps Readiness Force (CCRF) officers who have been identified
by their agency as being on call to deploy on behalf of that agency's authority. |
2618 |
|
Agency Supervisor
|
The designated Federal agency official who will be directly responsible for the
day-to-day supervision of the officer while the officer is on detail to a Federal
agency. |
2358 |
|
Alcohol and/or Other Drug Abuse
|
The use of an illicit substance; the abuse/misuse of a prescribed medication; or
the misuse of legal, nonprescribed substances (e.g., over-the-counter medications
or alcohol) to the extent that it adversely affects the officers performance, health,
and/or behavior/conduct, or that it reflects discredit on the Commissioned Corps
and PHS. |
2938 |
|
Allegation
|
Statements, absent of proof, which describe physical, emotional, psychological,
and/or sexual behavior, actions, inactions, or misconduct causing harm. |
2933 |
|
Allowances as They Relate to Members
|
Allowances, other than base or special pays, a PHS officer may be entitled to based
on their service or duty location and that are tax exempt.
|
4272 |
|
Alternative Dispute Resolution (ADR)
|
A program established as a result of the Administrative Dispute Resolution Act,
which provides alternatives to the traditional negotiation process for resolving
an conflict in the workplace. ADR techniques
are generally voluntary, consensual and convened by a neutral party. |
2616 |
|
Alternative Workplace
|
A policy required by Section 359 of Public Law No. 106-346 identifying location(s)
other than an officer's or employee's permanent or temporary duty station, and that
management designates as a position eligible for telework.
|
23510 |
|
Annual Leave
|
Any period of authorized absence of one workday or more during which an officer
is relieved from his/her scheduled working hours (other than sick, administrative,
or court leave) including all nonworkdays within such period. |
2912 |
|
Annual Temporary Promotion Board (ATPB) |
A board convened under the authority of 42 U.S.C. 211 to consider for temporary
promotion to the next higher grade those officers serving on extended active duty.
|
2342 |
|
Approved Educational Institution or Training Program
|
An educational institution or training program which has been accredited or approved
by a professional body or bodies acceptable to the Surgeon General for such purpose,
or which, in the absence of such a body, meets generally accepted standards as determined
by the Surgeon General. |
4521 |
|
Armed Forces
|
Includes the Army, Navy, Air Force, Marine Corps, and Coast Guard.
|
2334 |
|
Additional Special Pay (ASP) Contract |
A written agreement [Form PHS-6289, "Additional Special Pay (ASP) Contract"], which
has been properly signed and notarized, under which an officer agrees to remain
on active duty for at least 1 year, beginning on the effective date of the agreement. |
2222 |
|
Attachment 1 |
A required narrative-based form, which is a part of all Commissioned Officers’ Effectiveness
Report (COER) types, and is completed by the officer. Attachment 1 should include
the officer’s duties, accomplishments, and goals as related to his/her billet, and
activities and accomplishments evidencing officership, leadership, and force readiness.
|
|
|
Attachment 2 |
A required narrative-based form, which is a part of all Commissioned Officers’ Effectiveness
Report (COER) types, and is completed by the Rater. Attachment 2 should include
an overall description of the officer’s performance during the Rating Period. Comments
on specific ratings may also be included, but should be consistent with the rating
given. Comments should reflect the accomplishments as well as level of responsibility.
|
|
|
Aviation Service Date (ASD)
|
The date an individual is initially assigned to a flight surgeon billet plus all
prior aviation service. The ASD will
be adjusted only for periods in which an active or inactive duty appointment is
not held in any of the uniformed services. |
2233 |
|
Aviation Service
|
Service performed (1) as a flight-surgeon trainee while assigned to a position which
requires the officer to perform duties in a flying status involving operational
or training flights; (2) as a flight surgeon as long as he/she remains qualified
to perform said duty; (3) as a commissioned officer with continuous active or inactive
service with one of the uniformed services subsequent to award of an aeronautical
designation; and (4) during all periods of training leading to an award of an aeronautical
designation as an aviator or similar rating (i.e., pilot, navigator). |
2233 |
|
Basic Allowance for Housing (BAH) |
An amount of money prescribed and limited by law which an officer receives to pay
for quarters not provided by the Government. |
2215 |
|
Basic Level of Readiness
|
The readiness standards that Regular and Reserve Corps officers must meet to be
deemed fit for duty.
|
2618 |
|
Blanket memorandum of agreement (BMA) |
An assignment agreement between the Department and a non-departmental organization
that is for either a specific project of undetermined duration or an ongoing departmental
mission and covers one or more detailed officers.
|
|
|
Board Certified
|
Officers are "board certified" when they have successfully completed all board certification
requirements and are deemed "certified" by a professional board in the officer's
specialty as designated by the ASH.
|
22214 |
|
Board Certified Equivalency (BCE) |
For the purposes of MRB, "board certified equivalency" for dental officers is defined
in Section I., INSTRUCTION 1, Subchapter CC22.2, "Monthly Special Pays for Medical,
Dental, Optometry, and Veterinary Officers," of the CCPM. |
2229 |
|
Call to Active Duty (CAD) |
The issuance of competent orders to an officer to enter on full-time duty in the
Commissioned Corps of the Public Health Service. |
2215 |
|
Career Counseling
|
Consultation designed to develop a plan of action in moving toward career goals
associated with an officer's specialty.
|
2526 |
|
Career Development
|
A series of steps that will form a logical progression toward a desired career goal. |
2526 |
|
Career Track
|
A series of professional experiences through which an officer progresses from the
entry level to an expert level of skills, knowledge, and abilities throughout his/her
professional career. Career tracks
often reflect broad Agency missions and professional category disciplines. |
2526 |
|
Category
|
One of the commissionable professions recognized by HHS and PHS determined by statute
and/or regulation. |
22211 |
|
Category Designation/Priority: |
Billet and manpower documents establishing prioritization, determined by competent
authority, to best meet the needs of the PHS and its stakeholders.
|
22210 |
|
Category or Group
|
One of the professional categories or groups into which officers are divided for
purposes of establishing eligibility for promotion. |
2341 |
|
Certified Registered Nurse Anesthetist (CRNA)
|
A registered nurse who is licensed and currently certified by the American Association
of Nurse Anesthetists.
|
22214 |
|
Clinical Pharmacologist |
A clinical pharmacologist has current board certification in clinical pharmacology
by the American Board of Clinical Pharmacology, or has completed
a 2-year postdoctoral fellowship training in clinical pharmacology with or without
board certification in another clinical specialty. |
2229 |
|
Colors
|
A specific flag which is indicative of the spirit and tradition of either the United
States or the office, position, or organization represented is known as a "Color."
The United States Flag, PHS Flag, Surgeon
General's Flag, and Deputy Surgeon General's Flag are, when used as Indoor Flags,
Colors. |
2991 |
|
Commissioned Corps Liaison
|
An officer or an employee designated by the Agency/Operating Division (OPDIV)/Program
as the resource person on commissioned corps personnel issues. |
2616 |
|
Commissioned Officer or Officer
|
Regular Corps or Reserve Corps officers appointed to the Commissioned Corps of the
U.S. Public Health Service.
|
2342 |
|
Competent Medical Authority
|
For the purpose of ordering an officer to have a physical examination, competent
medical authority means a medical officer in the Medical Evaluation Staff, MAB,
or the Director, OCCO. For
purposes of determining the need for diagnosis and/or treatment, competent medical
authority means (1) a medical officer in the Medical Evaluation Staff, MAB, or (2)
a health care provider at a MTF or a health care provider authorized by the MAB
to provide services to the officer. |
2421 |
|
Complainant
|
A commissioned officer or an applicant for appointment to the PHS Commissioned Corps
who initiates a complaint of discrimination or other allegation requiring an informal
or formal inquiry. |
2616 |
|
Complaint
|
A written allegation of discrimination or reprisal based on race, color, religion,
sex, national origin, or to a limited extent, age or disability, filed for processing,
warranting an investigation as a matter of law or regulation. |
2616 |
|
Congressional Committee
|
A permanent or standing committee, special committee, select committee, or subcommittee of the U.S. House
of Representatives or the U.S. Senate that has been formally established
by the respective body. In addition, conference
and joint committees of both Houses are also included within the definition of congressional committee.
|
2357 |
|
Continental United States (CONUS)
|
The 48 contiguous States and the District of Columbia. Alaska
and Hawaii are not included in the definition of CONUS. |
2412 |
|
Contract |
A written, signed, and notarized agreement by an officer, under which the officer
agrees to a pre-determined service remaining requirement, beginning on the effective
date of the agreement, as a condition to receive a benefit, special pay, or bonus. |
4221 |
|
Corps Deployment |
A directed, temporary assignment of officers from their assigned duties within HHS
OPDIVs/STAFFDIVs and non-HHS organizations, as applicable, authorized by the President
or Secretary in response during a time of war or in response to: a national emergency
as declared by the President; a public health emergency as declared by the President
or Secretary; an urgent public health need – (a) critical staffing shortage of health
care/public health personnel within a facility of program administered by an OPDIV/STAFFDIV
or non-HHS organization that threatens the health and safety of the affected population,
or (b) a crisis response situation in which there is a significant threat to the
public health of a State, Tribe, or local community and available resources are
inadequate to respond; or a National Special Security Event declared by the Secretary
of Homeland Security that is of national significance, requires special security,
and is coordinated at the national response level. |
|
|
Creditable Education and Training
|
Creditable education and training is education and training that is: In a discipline,
specialty, or closely allied and relevant field of study acceptable in a category
for which the candidate is being considered; From an accredited institution; and
at the proper educational level. |
2334 |
|
Creditable Service
|
All periods of active duty in any of the Uniformed Services as an officer. Creditable
Service Entry Date (CSED) reflects the period of established creditable service
as authorized in applicable statute and regulation. |
2228p |
|
Creditable Work Experience |
Creditable work experience is work experience that is at the professional work level
and: Is in the category, discipline, or specialty for which the candidate is being
considered; or Is in a closely allied and relevant field of study that is considered
so relevant or essential to the category, discipline, or specialty for which the
candidate is being considered that the work experience may be substituted fully
for that obtained in the category, discipline, or specialty itself. |
2334 |
|
Crisis Response |
A situation presenting a significant threat to the public health of a State, Tribe,
or local community, and available resources are inadequate to respond.
|
|
|
Critical Shortage Specialty
|
A specialty needed to achieve the Operating Division (OPDIV) or HHS mission, and
for which there is a documented shortage of qualified individuals to meet the needs
of the OPDIV or HHS. |
22211 |
|
CSRB Contract |
A written agreement that has been properly signed and notarized whereby an officer
agrees to remain on active duty for per determined period of service beginning on
the effective date of the ADO authorized by competent authority.
|
22213 |
|
Decile |
A decile is formed by taking a series of numeric values, such as promotion scores
that have been ranked from highest to lowest value and divided into 10 equal parts.
Rank order score(s) in the 10th part are in the lowest decile.
|
2342 |
|
Decoration
|
Any order, device, medal, badge, insignia, emblem, or award tendered by or received
from a U.S. Agency, Uniformed Service, or foreign government.
|
2751 |
|
Dental Officer
|
An individual who meets the Appointment Standards for a dental officer in the PHS. |
2227 |
|
Department
|
Department of Health and Human Services (HHS or Department).
|
2618 |
|
Departmental organization |
Any Operating Division or Staff Division, or component thereof, within HHS. |
|
|
Dependents |
An immediate family member or other authorized person who is entitled to benefits
as a result of the service of an active duty sponsor or retired officer. |
2215 |
|
Detail
|
Placement of an officer, whether on a voluntary or involuntary basis, where the
officer is ordered to perform duties in, or for, a non-departmental organization
in accordance with 42 USC 215.
|
2352 |
|
Detailed Evaluation |
Consists of all 18 elements on form PHS-838 or electronic equivalent version. Typically,
the Rater completes a Detailed Evaluation if he/she has supervised the officer for
6 months or longer. The Rater indicates the level that most closely describes the
officer’s performance by selecting the appropriate rating. The lowest rating is
“A,” the highest rating is “E.” An “F” rating is used to indicate that this particular
element is not a part of the officer’s expected performance.
|
|
|
Device
|
The emblem of the Commissioned Corps of the Public Health Service consisting of
a fouled anchor and caduceus crossed as in the seal of the Service (known as the
Corps device). In the case of the cap
device, a shield with a chief having 13 stars surmounted with a spread eagle, with
the head pointing to the right, overlying the crossed fouled anchor and caduceus. |
2631 |
|
Distinguishing Flag
|
A flag which identifies a flag officer is called a "Distinguishing Flag." A
Distinguishing Flag differs from a Color in that a Distinguishing Flag identifies
only the rank of a person while a Color not only identifies but also represents
the spirit and tradition of the organization. |
2991 |
|
Dress Flag |
A Dress Flag may be flown on all national or locally recognized holidays and other
dress (ceremonial) occasions. Exception
may be made when the flagpole is not of a sufficient size to hold the Dress Flag. All Dress Flags shall be 10 feet hoist
by 19 feet fly. |
2991 |
|
EEO Counselor
|
A person who has been designated by the HHS OPDIV or Program to assist in the informal
resolution of issues relating to equal opportunity of the PHS Commissioned Corps
officers and applicants to the PHS Commissioned Corps. |
2616 |
|
EEO Officer
|
A designated official with responsibility to manage EEO programs. |
2616 |
|
Employee
|
An employee as defined in 5 USC 2105 who is or was employed in a civilian capacity
by an agency.
|
4272 |
|
Employee Assistance Program (EAP)
|
An Agency/Operating Division (OPDIV)/Program counseling referral service. |
2933 |
|
Engineer
|
An officer in the PHS Commissioned Corps who possesses an earned engineering degree
qualifying him/her for appointment to the Engineer category. |
22211 |
|
Equal Opportunity
|
Consideration and fair treatment based on merit and capability without regard to
race, color, religion, sex, national origin, or to a limited extent, age or disability,
for all members of, and applicants to, the PHS Commissioned Corps, in factors such
as appointment, training, career development, and any other personnel practices
that might affect the members opportunities and work environment. |
2616 |
|
Examination
|
Refers to the process of evaluating an officer for permanent or temporary promotion. |
4341 |
|
Exceptional Proficiency Promotion (EPP)
|
A temporary grade promotion to any grade earlier than the date on which the officer
would meet the eligibility requirements for regular promotion. EPP
promotions are based on the possession of unusual levels of training and/or professional
experience or unique qualifications required by the PHS Commissioned Corps. |
2342 |
|
Extended Active Duty
|
A call or order to active duty for a period in excess of 120 days. |
2618 |
|
Extramural Training
|
All training provided under the sole auspices of non-PHS training facilities. |
2521 |
|
Fair Weather Flag |
A Fair Weather Flag may be flown outdoors on all days except those specified in
paragraph a above, or c below. All Fair Weather Flags shall be 5 feet hoist by 9.5
feet fly. |
2991 |
|
Family Advocacy Program (FAP)
|
A DoD program designed to address prevention, identification, evaluation, education,
counseling, rehabilitation, follow-up, and reporting of family violence. |
2933 |
|
Family Care Plan
|
A written plan signed by an officer that indicates the steps the officer has taken
to ensure that in the event of the officer's mobilization, the officer's dependents
will be properly taken care of and all other personal/financial obligations will
be met. |
2618 |
|
Family Separation Allowance (FSA) |
An allowance paid to an officer for added expenses caused by involuntary separation
from dependents due to duty requirements of the officer.
|
2215 |
|
Federal Agency |
An executive Department or Agency of the Federal government including the Executive
Office of the President (EOP) that is not a departmental organization.
|
|
|
Federal Personnel
|
Civilian employees of the U.S. government or members of the Uniformed Services. |
2616 |
|
Flight Duty
|
Duty performed under competent orders while participating in aerial flight, where
such duty is an integral part of the responsibilities of the officer. Participation
in a flight solely for transportation purposes is not considered performance of
flight duty. |
2231 |
|
Flight Status
|
An officer is considered in flight status when he/she has been issued official personnel
orders directing flight duty; or in the case of an officer detailed to another uniformed
service, has been authorized in writing by that service to perform flight duty. |
2231 |
|
Foreign Government
|
Governments, officials, agents, or representatives of governments working on behalf
of countries other than the United States; and any international or multinational
organization whose membership is composed of any unit of a foreign government.
|
2751 |
|
Functional Area
|
A focus within a career track usually representing more specific job functions that
normally correspond with major activities of an Agency or professional category. |
2526 |
|
Gift
|
Any present or thing, other than a decoration, tendered by or received from a foreign
government.
|
2751 |
|
Governmental Entity |
Each department, both civilian and military, agency, independent establishment,
or instrumentality of the executive branch, including the United States Postal Service,
the Postal Rate Commission, any wholly owned Federal corporation created by an Act
of Congress, any office, commission, bureau, or other administrative subdivision
or creature of the executive branch, and the governments of the District of Columbia
and of the territories and possessions of the United States. |
4271 |
|
Graduate Professional Education (GPE) |
An ADO incurred as a result of attending an HHS or Department of Defense (DoD) sponsored
GPE for physicians, dentists, nurses, or other specialties;
includes residencies and fellowships. |
22213 |
|
Grant-supported detail |
A detail to a State or nonprofit institution under an agreement that the officer’s
services are provided in lieu of project or formula grant funds.
|
|
|
Grievance |
A request by an active duty commissioned officer for personal relief in a matter
of concern or dissatisfaction (such as working environment, working relationships
with supervisors, other personnel, or officials), which is subject to the control
of Department of Health and Human Services (HHS) management. However,
situations which result from actions mandated by statute, regulations, or stated
PHS policy is covered only when the actions taken were capricious, arbitrary, or
not in consonance with the applicable law, regulations, or policy. |
2615 |
|
Health Services Officer (HSO)
|
A Regular or Reserve Corps officer who has been met all of the appointment standards
determined by the ASH and who has been assessed into the PHS under the "Health Services
Appointment Standards." |
42211 |
|
HHS Component Head |
The head of the HHS Component or a designated official at the headquarters level
within that Component, to which the officer is assigned. |
2223 |
|
Household Goods
|
This term is understood to include the term "personal effects," and shall have the
meaning given to "Household Goods" in the JFTR. The JFTR definition includes a list
of specific items which may not be considered household goods for the purposes of
shipment at Government expense. |
2461 |
|
Impaired Officer
|
An officer with a substance abuse problem. |
2938 |
|
Incentive Special Pay (ISP) Contract
|
A written agreement, which has been properly signed and notarized, by which an officer
agrees to remain on active duty for a pre-determined period beginning on the effective
date of the agreement.
|
22210 |
|
Incentive Special Pay |
A special pay for officers in designated specialties who meet all requirements for
incentive special pay as determined by the ASH. |
22210 |
|
Individual memorandum of agreement (IMA) |
An assignment agreement between the Department and a non-departmental organization
that is for a specific project or predetermined duration and covers the detailed
officer.
|
|
|
Indoor Flags
|
Those which are generally used inside buildings (in offices, conference rooms, or
auditoriums) but which may also be used out of doors for ceremonial purposes, such
as parades. The two types of PHS Indoor
Flags are Colors and Distinguishing Flags. |
2991 |
|
Initial Residency Training
|
That period of time spent by an officer in medical or osteopathic residency training
prior to the officer's first becoming eligible to take a specialty board examination
administered by an American medical examining board. |
4521 |
|
Insignia
|
Uniform components which serve to (1) identify the uniform as being that of a particular
uniformed service; or (2) identify the grade, rank or other classification of the
wearer. |
4631 |
|
Interim COER
|
An optional COER type initiated by the officer or the Rater. The Rater may require an
officer to complete the Interim COER if he/she wishes to document the officer's
performance for any given period. The COER can be completed at any time during the year,
but it does not substitute or take the place of the Annual COER. |
|
|
Intermittent Tours of Active Duty
|
The CAD of an inactive reserve officer for recurrent periods the sum of which shall
not exceed 100 days in a fiscal year.
|
2359 |
|
International Organization
|
A public international organization engaged in health activities for special studies
of scientific problems and for the dissemination of information relating to public
health in which the
United States participates under any treaty or under the authority of any Act of
Congress authorizing such participation, and which shall have been designated by
the President through appropriate Executive Order as being entitled to enjoy certain
privileges, exemptions, and immunities.
|
2355 |
|
Internship
|
A formal program of postgraduate training required to complete a course of study
and be certified in a designated specialty. |
2228p |
|
Intramural Training
|
Training provided under the primary auspices of PHS training facilities. In
some instances, PHS training facilities may have an agreement of affiliation with
non-PHS facilities to provide certain parts of an intramural training program.
|
2521 |
|
Involuntary Termination of Contract |
The termination of contract by competent authority without consent of the officer
concerned; Termination of commission by competent authority without consent of the
officer concerned; Inactivation (release from active duty) of the officer by competent
authority without consent of the officer concerned; Death of officer; or Voluntary
separation (termination or inactivation) or retirement in lieu of probable involuntary
separation or retirement by competent authority. |
4221 |
|
Isolated/Hardship/Hard-to-Fill Locations |
Locations designated, where ISP for hardship has been authorized to be paid to alleviate
the shortage or to increase the retention of active duty medical officers. Once
designated, locations will remain designated for a period of 4 years. |
22210 |
|
Joint Federal Travel Regulations (JFTR)
|
Regulation that governs travel entitlements and restrictions for government personnel. |
2414 |
|
Leave Year or Year |
A calendar year, i.e., the period beginning January 1 and ending December 31. |
2912 |
|
Legal Process |
Any writ, order, summons, or other similar process in the nature of garnishment,
which may Include an attachment, writ of execution, or court ordered wage assignment,
which (1) Is issued by: (i) A court of competent jurisdiction, Including Indian
tribal courts, within any State, territory, or possession of the United States,
or the District of Columbia; (ii) A court of competent jurisdiction In any foreign
country with which the United States has entered into an agreement that requires
the United States to honor such process; or (iii) An authorized official pursuant
to an order of a court of competent jurisdiction. or pursuant to state or local
law, and (2) Is directed to, and the purpose of which Is to compel, a governmental
entity, to make a Payment from moneys otherwise payable to an individual, to another
party to satisfy a legal obligation of the individual to provide child support and/or
make alimony Payments. |
4271 |
|
License
|
License/certification/registration by a State authority or by a recognized national
professional association as required by statute or regulation.
|
2614 |
|
Limited Tour of Duty
|
A CAD of a reserve corps officer by a personnel order which limits the tour of active
duty to a specified period of time. |
2338 |
|
Loan Repayment ADO |
An ADO incurred in exchange for repayment of all or a portion of eligible health
professions educational loans, for which the officer agrees to serve a pre-determined
period of full-time clinical practice at a qualified health facility, e.g., IHS
Loan Repayment Program, NHSC Loan Repayment Program, or other loan repayment program
for the health professions.
|
22213 |
|
Local Uniform Authority (LUA)
|
The official having authority to prescribe the uniforms which may be worn within
a given area.
|
2631 |
|
Lump Sum Leave Payment
|
The payment for unused accumulated and accrued annual leave made to officers of
the PHS Commissioned Corps upon separation under honorable conditions, or to survivors
upon the officer's death. |
2912 |
|
Leave without pay (LWOP) Detail
|
A detail in which an officer retains his/her commission and active-duty status,
but is permitted to be absent without pay for the purpose of accepting employment
with a State or local government, or other non-departmental organization as provided
for in 42 USC 215(d).
|
2357 |
|
Manager
|
An official who (1) directs the work of an organization; (2) is held accountable
for the success of specific line or staff programs; (3) monitors the progress of
the organization toward achievement of goals; (4) periodically evaluates and makes
appropriate adjustments; and (5) makes substantial policy decisions. |
2511 |
|
Manual COER forms |
Generic paper-based documents used for all Commissioned Officers’ Effectiveness
Report (COER) types. Manual COER forms consist of form PHS-838, Attachment 1 and
Attachment 2. The Rater may complete a “Narrative Evaluation” or a “Detailed Evaluation.”
Manual COER forms are available on the CCMIS Web site at:
http://dcp.psc.gov/dcpforms.asp. The officer is responsible for completing
Attachment 1 and submitting it with form PHS-838 and Attachment 2 to his/her Rater.
The Rater reviews Attachment 1, completes form PHS-838 and Attachment 2. The Rater
may ask the officer to change any portion of Attachment 1. The Rater then forwards
the COER back to the officer to concur or disagree with the evaluation. If the officer
disagrees with the evaluation, the officer is encouraged to talk with his/her supervisor.
The officer then forwards the completed COER to his/her assigned Reviewing Official.
The Reviewing Official then forwards the completed COER back to the officer. The
Manual COER forms are then submitted to OCCO for inclusion into the officer’s electronic
Official Personnel Folder (eOPF) through the officer’s Commissioned Corps Liaison
(Liaison) (see list at http://dcp.psc.gov. click
on “About Us.”). Fax copies will not be accepted.
The Rater may initiate a COER on the prescribed Manual COER forms if the officer
is physically or medically unable to do so, or if the officer has not transmitted
the required electronic Annual COER by the required due date. The Rater must not
include any personal information related to an officer’s situation or condition
that prevented the officer from starting the COER, other than the reasons related
to insubordination. If the officer refuses to sign the COER, the Rater must also
document the refusal and forward the COER to the Reviewing Official. Upon completion
of the COER, the forms are then submitted to OCCO for inclusion into the officer’s
eOPF (electronic Official Personnel Folder) through the officer’s Commissioned Corps
Liaison. Fax copies will not be accepted.
|
|
|
Medical Internship
|
The first year of graduate medical training, whether a formal internship or the
first year of residency training, including, in the case of Doctors of Osteopathic
Medicine, both osteopathic internships and medical internships. |
2225 |
|
Medical Officer |
Individuals, including osteopaths, who are commissioned as medical officers in the
PHS Commissioned Corps, and who are called to active duty (CAD) for a pre-determined
period. |
2223 |
|
Medical Residency |
A formal program of graduate medical training leading to certification in a medical
specialty or subspecialty by an American medical or osteopathic specialty examining
board. |
2221 |
|
Member
|
A member or former member of the active or reserve component of the uniformed services. |
4272 |
|
Memorandum of agreement (personnel agreement) |
An assignment agreement between the Department or one of its departmental organizations
and a non-departmental organization that sets forth the rights, duties, benefits,
obligations, and financial arrangements (where necessary) relating to the detail
of one or more officers to a non-departmental organization.
|
|
|
Military Treatment Facility (MTF)
|
Includes military health care, hospitals and clinics, and those facilities under
contract with the Government to provide health care services for members of the
Uniformed Services. |
2421 |
|
Medical Officers' Retention Bonus (MORB) Contract
|
"Medical Officers' Retention Bonus (MORB) Contract" is a written agreement, which
has been properly signed and notarized, by which an officer agrees to remain on
active duty for pre-determined period, beginning on the effective date of the agreement.
|
2224 |
|
Multiyear Retention Bonus Contract
|
"Multiyear Retention Bonus Contract" is a written agreement, which has been properly
signed and notarized, by which an officer agrees to remain on active duty for pre-determined
period, beginning on the effective date of the agreement.
|
2229 |
|
Narrative Evaluation |
Consists of only one performance evaluation element, “Overall Job Performance.”
The Narrative Evaluation is typically used when the Rater has supervised the officer
for less than 6 months, or if the Rater believes that a complete performance appraisal
is premature or inappropriate. On the electronic Annual Commissioned Officers’ Effectiveness
Report (COER), the Rater is only allowed to score the overall job performance as
“Satisfactory” or “Unsatisfactory.” On the Manual COER forms, only Element 18 can
be marked. A “Satisfactory” rating corresponds to a score of “C”; an “Unsatisfactory”
rating corresponds to a score of “A”. A “C” score does not negatively reflect on
an officer’s performance nor does it detract from an officer’s promotion potential.
Note: For assimilation, an overall COER score must be "D" or higher. A "Satisfactory"
rating will not meet assimilation requirements.
|
|
|
National Guard
|
The Army National Guard, the Air National Guard, the Army National Guard of the
United States, and Air National Guard of the United States. |
4272 |
|
National Special Security Event |
An event declared by the Secretary of Homeland Security that is of national significance,
requires special security, and is coordinated at the national response level.
|
|
|
National Uniform Authority (NUA) |
The official having authority to establish the Corps' uniform guidelines, and to
designate the Local Uniform Authorities (LUA). |
|
|
Non-departmental organization |
A governmental, institutional, or organizational entity that is a Federal Agency
other than HHS or its component organizations, a State or local government, or one
of its political subdivisions, congressional committee, nonprofit institution, or
any other institution to which officers may be detailed in accordance with 42 USC
215. However, international organizations as defined in this glossary are not included
within this definition.
|
|
|
Non-profit organization |
An educational, research, or other institution operated for purposes other than
profit-making activities that is recognized by the U.S. Department of Treasury as
being non-profit, or who enjoys non-profit status by an Act of Congress, i.e., no
part of the net earnings may inure to the benefit of any private shareholder or
individual.
|
|
|
Non-Federal Supervisor
|
The designated state/NPI official who will be directly responsible for the day-to-day
supervision of the officer while the officer is on detail to a state/NPI. |
2355 |
|
Nonreimbursable Detail
|
A detail for which the gaining non-departmental organization does not reimburse
the Department for the services provided by the officer during the detailed period
(except that the gaining non-departmental organization may pay travel directed by
it).
|
2355 |
|
Non-work Day
|
A day designated by an officer in charge on which an officer has no scheduled working
hours. |
4911 |
|
Nurse Accession Bonus (NAB) Agreement
|
A written, signed, and notarized agreement in which a person has accepted a commission
as a Corps nurse officer and agrees to remain on active duty for a pre-determined
period, beginning on the effective date of the agreement, as a condition for payment
of a NAB.
|
22214 |
|
Nurse Officer
|
A commissioned Regular or Reserve Corps officer serving on extended active duty
who has met all of the appointment standards and is assigned to the Nurse category.
Commissioned warrant nurse officers are eligible for nursing special pays under
the same conditions and circumstances, where applicable, as commissioned officers.
|
22214 |
|
Obligated Service
|
Active duty service time required as a result of participation in training or scholarships
supported by HHS. |
22211 |
|
Officer or Commissioned Officer
|
Officers appointed to the PHS Commissioned Corps pursuant to 42 USC 204.
|
2355 |
|
OPDIV or Program Head
|
The head of an HHS OPDIV or Program. |
22210 |
|
Operating Division (OPDIV)
|
A line organizational component operating fully under the leadership of the HHS.
|
2711 |
|
Operational Flying
|
Flying performed under competent orders by designated officers while serving in
assignments in which basic flying skills are normally maintained in the performance
of assigned duties, and flying by individuals in training that leads to the award
of an aeronautical designation. |
2233 |
|
Optional Item
|
An item which may be worn or used at the discretion of the individual officer unless
the LUA has specifically prohibited its wear. |
2631 |
|
Organizational Clothing
|
Clothing and related equipment which is provided by the OPDIV/STAFFDIV or Non-HHS
organizations for use by individual officers as necessary. Organizational
clothing is returned to the OPDIV/STAFFDIV/Non-HHS organizations when an officer
leaves the applicable assignment. |
2631 |
|
OCONUS |
Geographic locations outside the contiguous 48 United States and the District of
Columbia. |
2212 |
|
Outdoor Flags
|
Are displayed out of doors, as from a flagpole, will be known as Outdoor Flags.
The three types of Outdoor Flags are
Dress, Fair Weather, and Storm. |
2991 |
|
Overseas flight
|
A flight having either the origin or destination (or both) in an overseas area. |
2412 |
|
Overseas
|
Any U.S. State or territory located outside the geographic boundries of CONUS.
|
2412 |
|
Pay as It Relates to Members
|
Includes, but is not limited to, base and longevity pay, basic pay, training duty
pay, special and incentive pays, readjustment pay, severance pay, mustering-out
pay, retainer pay, retired pay, retirement pay, lump sum leave pay, and equivalent
pay. It does not include travel or transportation allowances.
|
4272 |
|
Performance Management Plan/Contract
|
An organizational measurement tool used to evaluate the efficiency, effectiveness,
and performance of individuals and groups. Performance plans/contracts are designed
to improve individual, team, and organizational efficiency and effectiveness as
related to the organizational mission.
|
|
|
Permanent Change of Station (PCS)
|
A PCS is the detail or transfer of an officer to a different permanent duty station
under official orders that do not specify the duty as temporary. |
2352 |
|
Permanent Duty Station (PDS)
|
The duty location or official station of an officer. |
2352 |
|
Permanent Promotion
|
A promotion to a grade below which an officer shall not be reduced except for cause
under applicable PHS Commissioned Corps regulations. |
2341 |
|
Personnel Order |
An official commissioned corps personnel document issued by competent authority
appointing, or officially announcing the appointment of, a commissioned officer,
ordering an officer to active duty or otherwise officially effectuating, documenting
and announcing commissioned corps personnel actions, or authorizing travel and transportation
and pays and allowances. |
4221 |
|
Pharmacist
|
A person who has been commissioned as either a Reserve or Regular Corps officer
and who in addition, has met all of the pharmacy appointment standards for the PHS. |
4228 |
|
PHS Agency Head
|
The head of the PHS agency. |
2225 |
|
PHS Component
|
This identifies the PHS Agencies, staff offices and regional offices, and the various
installations within their respective jurisdictions. |
2461 |
|
PHS Supervisor
|
The designated PHS official who will exercise general administrative supervision
over the officer while the officer is on detail to a Federal agency. |
2358 |
|
Prescribable Uniform Item
|
An item whose wear or usage can be required by the LUA. Unless required, such an
item is considered optional, and may be worn at the discretion of the individual
unless prohibited by the LUA. |
2631 |
|
Primary Duty
|
Performance of tasks reflected on the officer's billet description. |
2234 |
|
Private Person
|
A person who does not have sovereign or other special immunity or Privilege which
causes that person not be subject to legal process. |
4271 |
|
Pro Rata Refund
|
A refund whose amount bears the same ratio to the amount paid to the officer as
the unserved part of such period bears to the total period agreed to be served.
|
22214 |
|
Prohibited Discrimination
|
Any action, omission, or use of language that results in the adverse treatment of
a person because of his/her race, color, religion, sex, national origin, or to a
limited extent, age or disability, as well as actions or omissions or use of language
that constitute harassment or reprisal. |
2616 |
|
Promotion Credit
|
The total active duty time of a Regular Corps officer. |
2341 |
|
Promotion Registers
|
Lists for each grade of each category in both the regular corps and the reserve
corps which shall include the names of all officers of that grade and category who
have been recommended for permanent or temporary promotion. |
4341 |
|
Promotion Year
|
A year in which an officer is eligible to be examined for temporary promotion and
runs from 1 July through 30 June of the following year.
|
2342 |
|
Qualifying Academic or Professional Degree Program
|
A qualifying academic or professional degree program is a degree program including
a combined degree and certification program, that is creditable for purposes of
awarding training and experience date (TED) credit and provides the educational
and training basis for originally appointing candidates to the Regular or Reserve
Corps in one of the professional categories of the PHS. |
2334 |
|
Quartile |
A quartile is formed by taking a series of numeric values, such as promotion
scores that have been ranked from highest to lowest value and divided into four
equal parts. Rank order score(s) in the 4th part are in the lowest quartile.
|
2342 |
|
Rater |
Establishes performance expectations, assigns work, prioritizes tasks, administers
personnel matters, and is responsible for evaluating the officer’s performance of
duties. The Rater evaluates the officer’s performance of duties using the Annual
Commissioned Officers’ Effectiveness Report (COER).
For the Annual Commissioned Officers’ Effectiveness Report (COER) rating period,
the Rater is the officer’s immediate supervisor on the first Wednesday of October,
regardless of the time supervised. If the officer is detailed outside of the Department
of Human Services (HHS), the Memorandum of Agreement (MOA) or Memorandum of Understanding
(MOU) detailing the officer will designate the Rater. If the Rater is not designated
by the MOA/MOU, the Federal Supervisor named in the MOA/MOU is designated as the
Rater.
|
|
|
Ready Roster
|
A listing of officers, divided among agencies and skill sets, that are first on
call for a response during a given period.
|
2618 |
|
Reassignment
|
A change of duties, responsibilities, and/or billet within the officer's current
organization and not necessitating a PCS. A
reassignment may be voluntary or involuntary when initiated to meet the needs of
the Service. |
2352 |
|
Rebuttal |
A narrative document and any pertinent documentation necessary to rebut Commissioned Officers’
Effectiveness Report (COER) ratings, comments within Attachment 2, and Reviewing
Official comments. The Rebuttal applies to all COER types. The Rebuttal must have
the officer’s name, rank, and serial number on the top of each page. The officer
is encouraged to keep the number of pages submitted to less than five pages. The
Rebuttal is submitted to the Office of Commissioned Corps Operations (OCCO) for
inclusion into the officer’s eOPF (electronic Official Personnel Folder) through
the officer’s Commissioned Corps Liaison (Liaison). The officer and Liaison must
sign the Rebuttal, or it will not be processed. Fax copies will not be accepted.
The Liaison will provide a copy of the Rebuttal to the officer’s Rater and
Reviewing Official. The Rater may refute the Rebuttal by submitting comments and
documentation to the Office of Commissioned Corps Operations through the officer’s
Liaison.
|
|
|
Reimbursable Detail
|
A detail for which the gaining non-departmental organization reimburses (fully or
partially) the Department for the services provided by the officer during the detail
period.
|
2357 |
|
Release Date
|
The last day at the current duty station before travel commences to the new duty
station. |
2352 |
|
Reprisal
|
An unlawful act to restrain, interfere, coerce, or discriminate against an individual
who is involved or participating in the discrimination complaints process (i.e.,
a complainant, his/her representative, or witness, or an agency official responsible
for processing discrimination complaints). |
2616 |
|
Required Uniform Item
|
An item of the uniform which is required as part of the basic collection of items
for that uniform. An officer wearing
a particular uniform will maintain all the required components. |
2631 |
|
Research Officer Group (ROG)
|
Officers who are members of ROG (independent of tenure status), who are involved
with basic research. |
2226 |
|
Residency Training
|
A formal program of postgraduate training that is approved by a nationally recognized
accrediting body. |
2228p |
|
Retention Special Pay (RSP)
|
A lump-sum bonus payable on an annual basis to medical officers who contract to
serve on active duty in the commissioned corps for pre-determined period of time. |
22213 |
|
Reviewing Official (RO) |
Typically an official with review and approval authority at one level higher than
the Rater, unless otherwise specified in the MOA or MOU detailing the officer outside
of an HHS Operating Division (OPDIV) or Staff Division (STAFFDIV). The RO should
have unique operational knowledge and understanding of the officer’s assigned duties
and performance expectations. In the event an RO is not identified, the Commissioned
Corps Liaison may act as the RO.
|
|
|
Reviewing Official Statement (ROS) |
A narrative document required of officers who are eligible for competitive promotion.
The RO is responsible to complete this document. The ROS must address the officer's
promotion readiness, how the officer takes on leadership roles, and how the officer
contributes to the mission of the organization to which he/she is assigned and to the Corps.
|
|
|
Scientist
|
An officer in the PHS Commissioned Corps who possesses an earned doctorate degree
such as a Ph.D., D.P.H., or D.Sc. and has been appointed to the Scientist category.
|
22211 |
|
Secretary
|
The Secretary of Health and Human Services. |
4001 |
|
Secretary Concerned |
A Cabinet position appointed by the President and identified in Title 37 of the
United States Code. |
4272 |