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Electronic Official Personnel Folder (eOPF) |
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Your electronic Official Personnel Folder (eOPF) will be available to the Promotion
Boards for review. The eOPF includes documents such as your Commissioned Officers'
Effectiveness Reports (COERs), Promotion Information Report (PIR), Curriculum Vitae
(CV), license and certifications, and educational information. Please review
your eOPF for accuracy as soon as possible! To ensure documents are included
in your eOPF for promotion board review, you
must fax materials to OCCO to either one of
the following eOPF fax numbers no later
than the deadline on the
Promotion Checklist:
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Fax: 301-480-1436 or
301-480-1407
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Please include your name, PHS number, and category on the upper right-hand corner
of all sheets. The fax cover sheet
should have the officer’s name and PHS number, as well as the types of documents
being faxed. The faxed documents enter an electronic workflow (no paper
copies are produced). Thus, the resulting images are only as good as the fax machine
used to submit the documents (streaks, crooked pages, etc., originate with the officer’s
machine). Documents with various shades of contrast, highlighter marking, etc.,
do not fax well and cannot be read. OCCO relies on each officer to
serve as the "quality assurance" check for his/her own eOPF. Officers are encouraged
to print a fax confirmation sheet from their fax to verify documents were successfully
faxed to OCCO.
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Do not fax your documents mixed with
documents from another officer. Mixed documents are very difficult
for our file technicians to identify and index to the correct eOPF. |
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Officers are strongly encouraged to
review the images in their eOPF to ensure that documents submitted were received
(please allow 2-4 weeks for documents to appear in the eOPF), and that the eOPF
is in proper order. NOTE: OCCO will
NOT accept photographs, publication reprints, program agendas, and general
promotion recommendations other than the Reviewing Official’s Statement for inclusion
in the eOPF. Please submit documents as early as possible as the
eOPF lines are extremely busy at the end of December.
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If an officer believes that his/her eOPF contains errors, email concerns to OCCO
at phsopffix@hhs.gov.
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