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Promotion Process Frequently Asked Questions
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Answer: Eligibility for consideration for temporary promotion is based on the officer's number of years of training and experience credit, the amount of time in grade during the current tour, and the amount of time in active duty service during the year (as of March 1st of that year for O-4) in which their Official Personnel Folder (OPF) is to be reviewed by a Promotion Board. For competitive promotions, OCCO will notify you via the web site of your eligibility for promotion and will post an informative memorandum for promotion eligible officers prior to the time in which the Promotion Boards convene for that promotion year (PY). For Promotion Year 2008 (PY08), you should logon to the "Officer and Liaison Activities" screen under the "Secure Area" of the Commissioned Corps Management Information System (CCMIS) Web site — http://dcp.psc.gov to determine if you are eligible for competitive temporary and/or permanent grade promotion consideration. The Commissioned Corps Promotion policy information (effective PY04) is contained in the Electronic Commissioned Corps Issuance System (eCCIS) Book 3, Chapters 1 & 2, Section 1, Instruction 01 (old CCPM 23.4, INST 1 & 2). These INSTRUCTIONS are available on the CCMIS Web site. Select the "Publications”tab, then click "Commissioned Corps Issuance System," then click on "Table of Contents,” then click on the “+” next to “Book 3: Personnel Management”, then click the “+” next to “Chapter 3:--Promotions and Reductions.” For Permanent Grade Promotions, click on the “+” for Section 1:--Permanent Grade Promotions and then click on the link “Inst 331.01:--Permanent Promotions (old CCPM: CC23.4.1).” For Temporary Grade Promotions, click on the “+” for Section 2:--Temporary Grade Promotions and then click on the link “Inst 332.01:--Temporary Promotions (old CCPM: CC23.4.2).” Answer: The T&E date is the date constructed to reflect the total professional qualifying collegiate education, postgraduate training, and work experience (established in the applicable appointment standard) as determined by that category's appointment board for each officer in that category determined upon call to extended active duty or appointment to that category; it also reflects limitations in the amount of time to be credited as set forth in the applicable appointment standards. Section II (Pink Section) of the Electronic Official Personnel Folder (OPF) has the T&E document (or worksheet) used to compute your T&E date. Your T&E date is also available in the "Secure Area" of the CCMIS Web site under the heading "Access Commissioned Corps Seniority Roster (Blue Book)." The information is also located on an officer's PIR. Answer: Your TIG is the amount of time served in your current temporary grade during the tour you are currently serving on active duty and is calculated from the most recent of either the "Latest Entry on Duty" date located under "General Information" on the PIR or the effective date of your last temporary grade promotion (found on your last temporary promotion personnel order in the pink section of your OPF). Answer: TIS is comprised of your total Public Health Service (PHS) active duty time plus prior active duty military time (if applicable). Both can be found under "Creditable Service" on the PIR. Prior military service time is capped at 3 years if you are eligible for temporary O5 and 6 years if you are eligible for temporary O6. Prior military service time is not counted towards promotions to the temporary O4 and below. Note: Only PHS Commissioned Corps time and Prior Military Service time are credited towards the "Time in service" component. Civil service, military reserve, and inactive reserve service time are not applicable to this calculation. Answer: The time in service requirement applies to all commissioned corps (CC) officers, including both Inactive Reserve Corps (IRC) officers recalled to extended active duty and inter-service transfers from other Uniformed Services. Time in service can be a combination of current and previous tours in the PHS (or may include portions of service on active duty in another Uniformed Service as noted in eCCIS, Book 2, Chapter 2 & 3, Section 1, 2, 3, Instruction 01 on the CCMIS website. Answer: The time in grade requirement applies to all Commissioned Corps officers, including both Inactive Reserve Corps (IRC) officers recalled to extended active duty and inter- service transfers from other Uniformed Services and is computed based solely on the current tour of active duty in the PHS.
Answer: All officers who meet T&E requirements (and minimum 6 month PHS TIS requirement for interservice transfers) become eligible for noncompetitive temporary promotion consideration to the Assistant (O-2) and the Senior Assistant (O-3) based on an administrative review process. Additionally, Medical officers who meet T&E requirements (and minimum 6 month current tour TIS requirements) become eligible for noncompetitive temporary promotion consideration to the Full grade (O-4). Note: In each instance, certain administrative requirements must be met and all necessary documentation must be received in OCCO (for the requirements see eCCIS Book 3, Chapter 3, Sections 1 & 2, (old CCPM CC23.4, INST 1 & 2, Section E). Officers eligible for non-competitive promotion are reviewed administratively and are then promoted if all criteria are met. Officers eligible for non-competitive promotion are not reviewed by a promotion board. Answer: Non-competitive temporary promotions may be effective on the first day of the month following the date upon which the officer attains eligibility for promotion provided that all requirements are met and all necessary documentation is received by OCCO. In each instance, when requirements are met and all necessary documentation is received in OCCO, officers will be notified of the promotion via a personnel order (P.O.) mailed to them (a copy will also be scanned and indexed into the Pink Section of the eOPF). Answer: Officers eligible for competitive promotion (all Regular Corps Permanent grades, all Reserve Corps Permanent grades O-4 and above, all Temporary grades O-4 and above (except Medical: Temporary O-4 is non-competitive for the Medical category only) are reviewed by a Promotion Board. The Promotion Board review includes careful consideration of the officer's career as it relates to the five precepts upon which promotion recommendations are based. These five precepts are: 1) Performance, 2) Education, Training, & Professional Development, 3) Career Progression & Potential, 4) Characteristics of Career Officer and Service to the Corps, and 5) Response Readiness. Answer: The records of officers eligible for consideration for promotion are reviewed by categorical/group boards. (e.g., Medical Board reviews only physicians, Pharmacist Board reviews only pharmacists, etc.) Each promotion board consists of five members who are as representative as possible of the category or group in terms of Agency Operating Division (OPDIV)/Program, specialty, and are at the Director (O-6) grade.
Answer: Promotion boards meet each Spring to review records of officers eligible for promotion consideration from July 1st of that year through June 30th of the following year. Answer: Yes. The "Reviewing Official Statement" or ROS is used as an item for consideration by the Promotion Board under the "Performance" Precept. The ROS is provided by each Agency for each promotion-eligible officer. The ROS is a 1-page summary of the Agency's promotion recommendation for the officer. The ROS addresses three conditions: 1) Promotion Readiness, 2) Leadership, and 3) Mission contribution. Answer: No. In evaluating an officer for promotion, the Board references the benchmarks for each category of the "best qualified" officer. The Board compares the officer, as reflected in the OPF, against the theoretical "best qualified" officer. This "best qualified" officer is the only competition for any one officer being reviewed by a Promotion Board. Each professional category has established benchmarks which address that qualifications determined to reflect the "best qualified" officer. Answer: If an officer is considered for a temporary and permanent promotion, there will be a score sheet and a Promotion Information Report (PIR) for both grades in the confidential document section of the eOPF. In some cases, the scores the officer receives will be the same, but they may not be the same since Board members may review the officer’s eOPF and score each type of promotion independently.
Answer: Although the Blue, Green, and Pink Sections are available for review, Board members find that Section I of form PHS-838, the "Commissioned Officers' Effectiveness Report" (COER) gives an officer the opportunity to provide specific information about the previous year's duties, accomplishments, and goals. An up-to-date Curriculum Vitae (CV) is essential for outlining major duties and outcomes demonstrating progressive growth in an officer's career and a continued increase in professional value to the PHS as well as a composite list of significant advanced training and/or continuing education in reverse chronological order. Also, the Reviewing Official Statement (ROS) and Officer Statement (OS) are integral parts of the board review. Answer: No officer may serve as a Promotion Board member for the same category or group more frequently than one time every 3 years. Answer: For each temporary grade, an officer may be nominated one time for an EPP based on the possession of unusual levels of training and/or professional experience or unique qualifications required by the PHS Commissioned Corps. Nominations prior to PY04 will not be counted as an examination. Answer: Each agency has an EPP quota. Commissioned Corps (CC) Liaisons must submit all EPP nomination lists to OCCO by a specified date (for PY08, Agencies are instructed to have nominations to OCCO by November 1, 2007). Officers should contact CC Liaisons for necessary information. Select the "About Us" link on the CCMIS Web site for CC Liaison contact information. Also for more information on EPP eligibility and nomination procedures, review eCCIS Book 3, Chapter 3, Section 2, Instruction 01 (old CCPM CC23.4, INST 2). Answer: No, an officer who is reviewed for an EPP will NOT be considered as having been passed over for temporary promotion (see eCCIS Book 3, Chapter 3, Section 2, Instruction 01 (old CCPM CC23.4, INST 2, Section L.7)). Answer: Visit the OFRD Web site located at the following link: http://ccrf.hhs.gov/ccrf/. Questions and comments regarding OFRD matters can be directed to them by email to ofrd@hhs.gov. Answer: Promotion Boards are charged to review the complete eOPF and score according to its total contents. There are no scoring procedures which establish lower rates for officers previously considered for promotion.Officers who score/rank in the bottom decile (10%) three consecutive years are removed from Temporary Grade promotion eligibility and will be referred to a Retention Board. The Retention Board may reinstate the officer’s Temporary Grade eligibility or recommend the involuntary separation of the officer or other measure(s). Answer: If Promotion Boards recommend that an officer be promoted and there is an absence of any adverse actions, an officer may be considered for promotion until successful unless the officer scores/ranks in the bottom decile (10%) three consecutive years.Officers who score/rank in the bottom decile (10%) three consecutive years are removed from Temporary Grade promotion eligibility and will be referred to a Retention Board. The Retention Board may reinstate the officer’s Temporary Grade eligibility or recommend the involuntary separation of the officer or other measure(s). Answer: It is highly recommended that an officer who is not promoted:
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Last updated 05 December 2007
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