Promotion Year 2010 -- Proper Disposition of Required Documentation It is extremely important that officers of the Commissioned Corps of the U.S. Public Health Service who are preparing their records for review by the Promotion Year 2010 Promotion Boards be alert to where they should be sending documentation. Officers should review the Promotion Information Web page http://dcp.psc.gov//promotions_table_of_contents.aspx and the Office of Force Readiness and Deployment Web page http://ccrf.hhs.gov/ccrf/ for the proper disposition of required documentation. All medical information and Annual Physical Fitness Test (APFT) results go to the Medical Affairs Branch of the Office of Commissioned Corps Support Services (some MUST be mailed). Please see the Web sites cited above. Licensure/Certifications must be faxed to the Licensure Coordinator (NOT the electronic Official Personnel Folder (eOPF)). Please see the Web sites cited above for proper fax numbers. An officer’s curriculum vitae (CV) and Basic Life Support (BLS) certification should be faxed to the officer’s eOPF. Please see the Web sites cited above for proper fax numbers. DO NOT fax CV cover sheets separately from the CV itself. The latest dated CV submitted will overwrite the previous submission. If an officer submits a CV and then submits a CV cover sheet, only the cover sheet will appear in the eOPF (or vice versa). DO NOT copy more than one document onto a single sheet for inclusion in the eOPF. File each document separately. There is no provision for letters of recommendation for promotion. Please DO NOT fax these to the eOPF. Thank you letters and letters of appreciation for work done outside the officer’s position are appropriate and provided for in the eOPF. These and other requirements and instructions are included in the Web sites cited above. Note that faxing to the eOPF is a paperless process. Documents are moved directly from the electronic fax into the eOPF. Therefore, documents faxed to the incorrect fax number may be lost, placing an officer at a disadvantage. Be cautious. When in doubt, carefully follow the instructions provided by the Web sites cited above and by the instructions provided by the form/s being submitted.

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