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Promotion Year 2008

The Office of Commissioned Corps Operations (OCCO) has posted the Notification of Competitive Promotion Eligibility on the officer’s main page in the Secure Area of the Commissioned Corps Management Information System (CCMIS) Web site (http://dcp.psc.gov).

Competitive promotions include officers eligible for temporary and/or permanent O-4 through O-6 grades (excluding medical officers eligible for temporary O-4), and Regular Corps officers eligible for permanent O-2 or O-3 grades. Officers eligible for non-competitive promotions will not be identified on the Web site as they are excluded from the competitive promotion review process.
In addition, OCCO has posted information pertaining to Promotion Year 2008 (PY08) on the Web site at http://dcp.psc.gov/promotion_pages_08/promo_info_main.aspx The promotion information page has links to documents including the Promotion Information memorandum (instructions for promotion eligible officers), category benchmarks, the 2008 Officer Statement (OS) form and instructions, the 2008 Reviewing Official Statement (ROS) form and instructions, and a promotion checklist. Officers who anticipate being eligible for competitive promotion review in PY08 are encouraged to familiarize themselves with all of the documents on the promotion information page.
Highlights for PY08:
  • Officers should review their electronic Official Personnel Folder (eOPF), including the Promotion Information Report (PIR), to ensure that their file is up-to-date. Officers will have until 1 November 2007 to request corrections to their PIR and until 31 December 2007 to submit documents to their eOPF.
  • Officers are responsible for faxing their 2008 OS to their eOPF via the eOPF fax line by 31 December 2007 at 301-480-1407 or 301-480-1436.
  • Reviewing officials are responsible for submitting the 2008 ROS to the appropriate Commissioned Corps Liaison who will review the form for completeness and then forward it to OCCO by 31 December 2007.
  • Officers should also ensure that their 2007 Annual Commissioned Officers’ Effectiveness Report (COER) is completed and in their eOPF by December 31, 2007 (Note: The 2007 COER will be posted and available in  early October 2007). Officers are encouraged to access their latest COER in the eOPF and review each page to ensure that the document has been satisfactorily archived. Officers should also ensure the last 5 years (as applicable) of COERs are on file in their eOPF. Missing COERs within the last 5 years may result in adverse actions. Failure to have annual COERs on file will result in your removal from the promotion pool at the end of the boards. This applies for both temporary and permanent promotions.
  • Officers who are new calls to active duty (after 1 July 2007) and who are eligible for a promotion are required to submit a manual COER with Attachments 1 and 2 through the administrative chain and Commissioned Corps Liaison to OCCO by 31 December 2007. The manual COER form can be found on the CCMIS Web site under Services/Official Forms/Performance. Absence of any COER in your eOPF makes it extremely difficult for the board to evaluate your performance.
  • Officers are required to maintain their basic level of readiness. The Office of Force Readiness and Deployment (OFRD) will review officer’s readiness status on 31 December 2007 to determine who will receive 5 points for Precept 5 and who will receive 0 points (not basic level ready). Failure to maintain basic level of readiness during the post promotion board administrative file review utilizing 1st quarter 2008 OFRD data (scheduled for 31 March 2008) will result in removal from the promotion pool at the end of the boards.
  • Officers eligible for permanent grade promotions should ensure that a current 5-year physical examination and a 1-year report of medical history have been submitted to the Medical Affairs Branch and are current as of 30 April 2008. Failure to meet these requirements during the post promotion board administrative file review will result in removal from the promotion pool at the end of the boards.
  • Officers are required to maintain their required licenses and/or certifications at all times. Failure to maintain required licenses and/or certifications will result in removal from the promotion pool at the end of the boards.
  • Questions regarding Exceptional Proficiency Promotions (EPPs) should be directed to your Commissioned Corps Liaison. Department of Health and Human Services (HHS) Operating Divisions and Staff Divisions as well as non-HHS organizations to which Corps officers are detailed shall provide OCCO a list of their nominees by 1 November 2007. Similar to officers eligible for promotion in their own right, EPP nominees are required to fax documents to their eOPF, complete and fax an OS to their eOPF, and ensure that a completed ROS is submitted by their Reviewing Official through their Commissioned Corps Liaison to OCCO no later than 31 December 2007. The eOPF fax numbers are: 301-480-1407 or 301-480-1436.
Please access the CCMIS Web site and determine your promotion eligibility status for PY08 and review the promotion information page materials. Please continue to monitor the Website and the Listserv for any updated news on PY08.
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