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Message to Commissioned Corps Officers
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On 18 December 2003, the “three and freeze” temporary promotion policy was implemented. That policy
requires that an officer must be selected for competitive temporary grade promotion within three attempts
or be frozen in grade for the remainder of his or her career. A fourth promotion consideration is
permitted if requested by an agency head (Subchapter CC23.4, INSTRUCTION 2, Section F.3). | |
This policy was established to ensure that the Commissioned Corps acknowledges its strongest officers and
that all officers are aware of their responsibility to perform to the best of their abilities. The policy
offers officers opportunities to be more proactive in their career development and to bring the Corps in
line with the policies of the other uniformed services. As officers, we all wish our Corps to attain as
much parity with the other uniformed services as possible, recognizing its unique nature as a public health
professional force. However, in the absence of a fully functional force management system, among other
considerations, the policy presents a risk of unintended consequences for some excellent officers. | |
As this is the first promotion cycle in which the policy will begin to affect officers, I asked my senior
Commissioned Corps advisors to examine the current policy to assure it achieves its original intent and is
consistent with the objectives of the transformation process and to provide me with recommendations for any
modifications that may be warranted. Additionally, through the Surgeon General, I have solicited advice
from the Chief Professional Officers (CPOs). | |
Weighing all of the advice I have received, and with the Surgeon General’s full support, I am announcing my intent to amend the current policy as outlined below: | |
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This process will require new policy issuances and modifications to several existing INSTRUCTIONs. For
instance, a policy that governs Retention Boards will be drafted and issued. It will outline the “menu”
of options available to the Board when reviewing an officer who is referred to it, to include required
training, further counseling, reassignment, a “cooling off” period before further consideration for
promotion, separation, and mandatory retirement. Officers will be able to appeal Retention Board
determinations to the Surgeon General. The current policies regarding readiness standards and promotions
will require some modification to incorporate the requirement for officers to meet all readiness standards
before being reviewed by the Temporary Grade Promotion Board or receive a “not recommended” outcome from
that Board. Furthermore, to implement the counseling requirement, CPOs will need to develop a counseling
network for their categories and the Corps will need to develop and conduct training in this area for
supervisors of officers. | |
The amended policy will provide all officers an opportunity to strive and advance their professional
development through tools to maintain readiness, proactively manage their careers, and receive career
counseling to improve their standing before the Temporary Grade Promotion Boards. This approach is
consistent with and maintains the intent of the policy when it was introduced more than 3 years ago and it
is in keeping with the Corps’ transformation initiatives. | |
The policy will be assessed again in 3 years to determine if there is a need to adjust the percentile at
which officers would be referred to a Retention Board, or any other element of the policy. Within that
timeframe, it is anticipated that other support services, billet management plans, and 3 years of
experience with the policy will be available to assess its overall impact, as well as its utility in the
context of the transformed Corps. | |
The amended policy will be made effective upon my final approval and as such, will affect those officers
in the current promotion year. It will take several months to prepare and issue new INSTRUCTIONs
incorporating these policies. However, I believe it is useful for the Corps and its officers to be aware
of these new policy developments before this promotion year’s results are announced. | |
John O. Agwunobi | ADM, USPHS Assistant Secretary for Health |
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