Official Personnel File (eOPF)

What is the eOPF?

• It is your electronic, online, personnel record, used for PHS administrative purposes
• Commissioned Officer’s Effectiveness Reports (COERs)
• Promotion Information Report (PIR)
• Promotion Board Score Sheets
• Curriculum Vitae (CV) and Cover Sheet
• Professional Physician License, credentials, and certificates
• Educational Information
• Continuing Medical Education (CME) summary sheet and copies of individual course completion certificates
• Awards: PHS and non-PHS
• Special skills documents
• Outside activities documents
• PHS support activities documents
• Personnel orders
• Other PHS administrative documents

 How can you access your eOPF?

• Go to the PHS CC MIS Website
• Secure Area
• Officer, Liaison, and Leave Maintenance Clerk Activities
• Logon ID and Password
• Activity Menu (at page bottom)
• Access Personal Record Menu (In: Active Duty Officer Activities Section)
• Access your Official Personnel Folder (OPF)

 Who has access to the eOPF?

• You
• Appropriate PHS administrative staff
• Promotion Boards
• Persons you grant limited access (see electronic option to grant access)

 How do you get documents into your eOPF to ensure they are included in your eOPF for Promotion Board Review?

• You must fax material to Office of Commissioned Corps Operations (OCCO/DCP)
• Fax numbers for all documents except medical license
  • 480.1407
  • 480.1436
• Fax number for current medical license
  • 453.6142

 How should you indicate ownership of the documents you fax in?

• Put your name, PHS serial number, and category on the upper right-hand corner of all sheets

 What kind of quality control for faxing is important?

• Since there is no paper copy generated for the eOPF, the online archived documents you send will reflect any image problems transmitted by your fax machine, e.g. streaks, crooked pages
• Certain documents do not fax well and cannot be read, e.g. those with various shades of contrast, highlighter marking, etc.
• You must check the documents online in the eOPF after you send them to be sure they can be read, as OCCO performs no quality assurance on the transmitted documents
• You must check that your eOPF is in proper order

 How long does it take for documents to appear in the eOPF?

• Allow 204 weeks for documents to appear in the eOPF

 What is NOT appropriate for you eOPF?

• Photographs
• Publications
• Reprints
• Program agendas
• General promotion recommendations other that the “Review Official Statement” for promotion

 What should you do if your eOPF contains errors?

Email your concerns to OCCO at phsopffix@hhs.gov