Promotion Preparation Activity

Date

Completed

Review and submit corrections to electronic Promotion Information Report (PIR) to OCCO’s PIR Coordinator prior to November 1, 2008. Mail to: OCCO, ATTN: PIR Coordinator/DCCOS, 1101 Wootton Parkway, Plaza Level, Suite 100 Rockville, MD 20852

Review electronic Official Personnel Folder (eOPF) and submit requests for corrections to phsopffix@hhs.gov prior to December 31, 2008.

Review 2009 Category Benchmarks to assist in preparing for promotion

Check with your Professional Advisory Committee for category guidance on formatting your CV (and CV Cover Page). Only use this CV format.

Submit current CV and CV Cover Page (as one document) and other pertinent documentation to your eOPF using the eOPF Fax Lines of 301-480-1407 or 301-480-1436 prior to December 31 2008. NOTE: When faxing CV and/or Cover Page, always fax both documents every time as only the most recent version is saved.

**Ensure that you are not missing any Commissioned Officer’s Effectiveness Reports (COERs) in your eOPF. For new officers: ensure that at least one COER is in your eOPF. Review COERs to ensure that all pages are present and legible. For additional assistance with COER related matters contact your CC Liaison  (1^st), then the OCCO COER Coordinator (2^nd, at phscoers@hhs.gov or at 240-453-6053) prior to December 31, 2008.

Submit 2009 Officer Statement (OS) to your eOPF using the eOPF Fax Lines of 301-480-1407 or 301-480-1436 prior to December 31, 2008.  (Note: ONLY the 2009 form will be accepted).  The OS is available on  the Promotion Information Web site.

Ensure that the 2009 Reviewing Official Statement (ROS) has been submitted to OCCO (via the COER process or your CC Liaison) prior to December 31, 2008.   (Note: ONLY the 2009 form will be accepted through the proper CC channels).  The ROS is available on the Promotion Information Web site.

**If required, ensure that a current (not expired), valid Professional License/Certification is on file in both your eOPF and on your PIR prior to December 31, 2008 and ensure that a current copy is maintained in your eOPF at all times. Fax to,  ATTN: Licensure Technician at 240-453-6142.

**Ensure that you maintain the OFRD Force Readiness Requirements. You may check your most recent quarterly status on the OFRD website.  Force Readiness standards will be verified as of December 31, 2008 and again March 31, 2009.

**If eligible for a permanent grade promotion, ensure that you have a current 5-Year Physical on file and a 1-Year Report of Medical History on file and current within one year prior to 30 April 2009, with the Medical Affairs Branch (MAB).  (Refer to Medical Requirements for detailed explanation of requirements).  Check the Secure Area of the CCMIS Web site to determine the dates of the last documents on file with MAB.