Communications Toolkit
Welcome to the HSPAC Communications Toolkit page!
The purpose of this site is to provide you, our HSPAC Leadership and Active Participants, with the required templates and tools to assist you with your PAC related work ranging from general PAC operations such as powerpoint templates, process to ensure your websites is current, how to submit announcements to our listserv, guidance on PAC newsletter submissions, social media guidance, guidance on preparing for PAC events, how-to recognize your outstanding officers and much more. We hope you find this useful, and let us know what more you’d like to see to enhance your experience!
Below, we have included instructions for when and how to use common HSPAC templates and related communication procedures.
Website, Listserv & Newsletter Submissions
| Topic |
Process |
Document(s) |
| HSO News You Can Use (monthly) |
Submit newsletter announcements by deadline included in the most recent newsletter using form included here. |
HSPAC Monthly Announcement Request Form |
| Updating HSPAC website |
HSPAC Subcommittee/PAG is responsible for routinely reviewing their website. All changes can be submitted using form included here. |
HSPAC Website Request Form |
| Stand-Alone Listserv Announcements |
Send request to PAC Chair for any stand-alone listserv announcement. If approved use form included here. |
Health Services Stand-Alone Announcement Template |
| HSPAC Quarterly Newsletter |
Please send articles to Communications.HSPAC@gmail.com for consideration with "article" in subject line. |
HSPAC Newsletter Request for Articles
Photo Release Form
|
| Combined PAC Newsletter |
There is a biannual Combined PAC Newsletter. Each PAC is able to submit 1-2 articles. Those topics are selected by the PAC Chair and CPO. If interested in being considered for an article that features a noteworthy PAC activity, please reach out to current PAC Chair. |
|
HSPAC Templates
| Topic |
Process |
Template(s) |
| Email Signature Block |
When to use: The HSPAC Signature Block should be used during all email communications related to your role as a member of the HSPAC. |
Signature Block |
| Document, Listserv Announcement & Event/Flyers |
When to use: The HSPAC MS Word Document should be used by all Subcommittees and PAGs when creating official documents. |
Document |
| HSPAC Logos, Subcommittee Logos & PHS Seal |
When to use: The HSPAC Subcommittee/PAG Logos should be used in when that Subcommittee/PAC is developing an official document or organizing an event. (document template, event flyer template). |
Subcommittee Logos
HSPAC Logo and PHS Seal
PAG Logos |
| Power Point |
When to use: The HSPAC Power Point Template should be used when giving a presentation that it is led or sponsored by the HSPAC. |
Power Point |
| Organizational Charts |
When to use: Each HSPAC Subcommittee should use the organizational chart template and post current version under their Subcommittee’s website “Quick Links” section. Each PAG should use the organizational chart template and post current version under their PAG website “Quick Links” section. |
PAC Organizational Chart
PAG Organizational Chart |
| Letterhead |
When to use: The HSPAC letterhead should be used when writing official letter from the PAC.
- Letter of appreciation
- Official notifications (e.g., VM Nomination Selections)
|
Letterhead |
| HSPAC Subcommittee Chair & HSPAC PAG Chair Certificates of Appreciation |
End of Year COAs managed by the Membership Subcommittee. Other COAs are to be approved by the PAC Chair and used only by HSPAC Subcommittee and HSPAG leadership only. |
Subcommittee Chair CoA
PAG Chair CoA |
HSPAC Events
HSPAC New Media
| Platform |
How to engage |
| Facebook |
Join our Closed HSO Facebook Group open to only HSOs to engage with others on current initiatives and priorities. |
| Instagram |
Follow us on Instagram and engage with us on public health priorities and increasing the visibility of our HSOs. |
| Twitter |
Follow us on Twitter and engage with us on public health priorities and increasing the visibility of our HSOs. |
| Youtube |
Subscribe to our USPHS HSPAC Channel. |
508 Resources
