Procedures for implementing grade changes occurring as a result of the new position (billet) grading classification system (aka Billet Collection System or BCS):

1. During the two-year period following the transformation of an officer’s billet to positions, any position (billet) experiencing a grade change shall be reported in the officer’s Promotion Information Report (PIR) as the higher graded of the old billet or new position.
   
   
2. The Office of the Surgeon General (OSG) initiates official notification of the transformed position (billet) by issuance of a personnel order.
   
   
1. The personnel order is submitted to the officer’s electronic Official Personnel Folder (eOPF).
2. Personnel orders establish the effective date of the position (billet).
3. No amendments or modifications are authorized to the original billet after the personnel orders are issued. However, amendments to the transformed position may be made when appropriate and requested by the OPDIV.
   
   
3. Officers requiring a grace period and remaining in a position (billet) graded lower through the billets transformation process must recognize the potential impact of a decreased position (billet) grade from that point forward.
   
   
1. The effective date of the personnel order initiates the beginning of the two-year grace period if there is a decrease in the position (billet) grade.
2. The position (billet) grade becomes permanent at the end of the two-year grace period.
3. A lower position (billet) grade may potentially impact promotion competitiveness.
   
   
4. Officers transferring to a transformed position (billet) will not be granted a grace period. The officer is assigned to the position (billet) at the transformed grade.
   
   
5. OSG will maintain a historical record and reports of transformed billets and positions, along with any related changes of grade.

Please direct all questions to the Position’s Management Officer at DirectAccessPositions@hhs.gov.