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Commissioned Officers’ Awards Program (COAP)
Introduction
The policy that primarily directs the COAP is CCI CC511.01. Nomination procedures, proper forms, types of awards and their criteria, etc., are all covered in this policy.
Your first Point of Contact for awards guidance and issues should be your Agency Awards Coordinator and your Agency Liaison.
COAP Processing at CCHQ: The COAP Team manually enters all awards’ data into the system of record for each officer. Usually within 24 hours of entering the data, the award information displays in the officer’s Promotion Information Report (PIR). This is THE documentation and authorization to wear the award; the PIR is part of your Electronic Official Personnel Folder (eOPF). The PIR has been expanded to include additional award information previously viewable in the Direct Access Member Information report. Certain supporting award documents are then forwarded for uploading to the PHS Awards & Non-PHS Awards section of your eOPF.
Per policy, all officers are reviewed for award eligibility prior to processing. Officers must have a satisfactory COER, a current license (when required for commission), be basic ready, and must NOT have any adverse actions during the award period.
- Agency Approved Honor Awards: Those agencies that have their own Awards Board process can approve the: CIT, AM, CM, OSM, UC. Once through the agency approval process, awards are forwarded to COAP for final processing.
- Awards for CCAB or OSGAB: All MSM, DSM and OUC awards are reviewed by the Commissioned Corps Awards Board (CCAB). Awards from agencies without Awards Boards, deployment awards, and Professional Advisory Committee (PAC) awards are reviewed by the Office of the Surgeon General Awards Board (OSGAB). Any high level awards are then forwarded to the CCAB for the required second board review. Upon approval by the Surgeon General, all awards go through COAP final processing.
- Awards received while attached to a DoD assignment: These awards are generally processed like an Agency Approved Award. However, these awards must undergo an additional review to ensure a PHS award for the same activity has not been previously approved. This is not allowed per policy – CCI 511.02, 6.
- Service Awards: These are processed in batch submissions. Agencies submit eligible officers quarterly for agency earned awards. RedDOG submits the final eligible list for deployment related service awards upon completion of the deployment and required approvals. Exceptions will be those awards received upon graduation from Officer Basic Course (OBC). Again, these must go through final awards processing.
- Prior Service Awards: COAP works with the Call to Active Duty (CAD) Team and Commissioned Officer Training Academy (COTA) Team to ensure prior service awards are entered for new CADs. All necessary documentation must be submitted during the CAD process. Additional award documentation will be processed as workload permits.
For more information on Nomination Procedures and Forms, please visit: https://dcp.psc.gov/CCMIS/COAP/COAP_nominations_m.aspx
For a description of awards and award acronyms please visit:
http://dcp.psc.gov/CCMIS/COAP/COAP_award_criteria_m.aspxIf you still have questions, please check the Awards Frequently Asked Questions (FAQs).