• Promotion Information

  Promotion Year 2025 Checklist

  2025 Promotion Year Eligibility Dates Include:

  July 1, 2025 through June 30, 2026

  Note: This tool is a worksheet of reminders for important dates only and is by no means an indication, recommendation, or guarantee of successfully affecting promotion during the upcoming promotion cycle. 

  DO NOT WAIT until December 31, 2024 to turn in your documents!

  Your document’s timestamp is not based on your local device. PHS Servers are synchronized with the National Institute of Standards and Technology. Click Here to See Current Time associated with PHS Servers.

  Topic	Instructions	Deadline
  Review Benchmarks	Review Promotion Benchmarks to assist in preparing for promotion.	Ongoing
  CV Format	Review the standardized CV format. All officers are required to use this format, regardless of category.	Ongoing
  Force Readiness*	Basic Readiness checks occur on a MONTHLY basis. If you are marked as “Not Qualified” 2 or more times in the previous 12 months of the check or more than 6 times in the 5 years prior to the month in which the Director, Commissioned Corps Headquarters, submits the promotion roster to the Surgeon General, you will be eliminated from the promotion roster.	Ongoing
  Opt-Out	Requests opt-out/promotion deferral, if applicable.	November 1, 2024 2359 EST
  Promotion Information Report (PIR) Corrections	Review the PIR and submit corrections to the appropriate resource box below. ·         PIR: PHSPIR@hhs.gov ·         Awards: phscorrections@hhs.gov ·         COER: PHSCOERs@hhs.gov ·         Officer information and Assignments: PHSCCAssignments@hhs.gov ·         Licensure: PHSLicensure@hhs.gov	December 1, 2024 2359 EST
  eOPF Corrections	Review electronic Official Personnel Folder (eOPF) and submit requests for corrections to PHSOPFFix@hhs.gov. For incorrect or missing COERs and Awards, email directly at addresses in box above. Please make sure you are uploading documents in the correct category or section by reviewing the eDOC-U User Guide.	December 18, 2024 2359 EST
  CV and Cover Page Submission	Submit current CV and CV Cover Page (as one PDF document) to your eOPF using the eDOC-U upload system in the Officer Secure Area on CCMIS. Do not upload a PDF Portfolio. NOTE: Be sure to select the correct document using the drop-down menu and enter the correct date.	December 31, 2024 2359 EST
  COERs*	Ensure that you are not missing any Commissioned Officer’s Effectiveness Reports (COERs) in your eOPF. Review COERs to ensure that all pages are present and legible. For new officers, we recommend that you have a recent COER in your eOPF, even if not required. 2024 COERS are due to Agency Liaison by December 31, 2024. For additional assistance with COER-related matters, first visit the COER Information Page, and then contact your CC Liaison if you need additional assistance.	December 31, 2024 2359 EST
  Officer's Statement	Submit a 2024 Officer's Statement (OS) to your eOPF using the eDOC-U upload system in your secure area eOPF. NOTE: Only the current promotion year form will be accepted.	December 31, 2024 2359 EST
  Reviewing Official's Statement (ROS)	ROSs are incorporated into the online Annual COER. The COER is due to your agency liaison by December 31, 2024; consequently, your ROS must be submitted to your agency liaison on December 31, 2024 since the ROS is embedded within the COER.	December 31, 2024 2359 EST
  Required License/ Certification*	If required, ensure that your PIR reflects your current (not expired), valid Professional License or Certification at all times and at least by the checklist deadline. The actual license does not need to display in your eOPF by the deadline. Upload your current professional license through eDOC-U. Information is available on the Licensure Webpage.	December 31, 2024 2359 EST
  eOPF Support Documents	Self-service documents must be uploaded to the eOPF via eDOC-U (e.g., letters and certificates of appreciation, continuing education summary sheet, certificates of completion). Do not upload as a PDF portfolio.	December 31, 2024 2359 EST
  Officer Promotion Package Verification System (OPPVS)	Verification of your OPPVS folder is essential to ensuring your Promotion Package has the most up-to-date information. It is highly encouraged that you ensure all documents within your OPPVS folder are accurate and viewable. The Verification Button on OPPVS is non-reversible and by clicking and confirming the option to verify folder you are acknowledging that your Promotion Package is Complete and Documents are Visible.	January 22, 2025 2359 EST

  * Note: Items with an asterisk are required documents for promotion and will be reviewed during CCHQ’s post-Board administrative checks.

  Promotion Instructions are available on the Commissioned Corps Issuance System (CCIS).

  • Select "Commissioned Corps Issuance System" from the link bar at the top of this page.
  • Click on "Table of Contents."
  • Click on the "+" next to "Book 3: Personnel Management."
  • Click on Chapter 3: Promotions and Reductions.
  • Click the "+" next to the topic of interest related to promotions. The section title will turn blue.
  • Double click the blue section title and refer to the policy governing this process.

  Last Updated: 8/1/2024
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  Surgeon General Priorities

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  The link above will take you to the Noncompetitive Promotion Roster for Promotion Year 2020.

  FAQs Practice Hours and Special Pay Changes

  This is first in a series of FAQs, more FAQs will be forthcoming on Practice Hours and Special Pays.

  Coronavirus Disease 2019 (COVID-19) Mission - Deployments Readiness Updates

  As we position ourselves to assist with controlling the spread of the Coronavirus Disease 2019 (COVID-19), please note that we’re in an “all-hands on deck” status. Messaging has gone out from the Assistant Secretary for Health reminding Commissioned Corps officers of their deployment responsibilities...

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