• Promotion Information

  Promotion Year 2019 Checklist

  
  2019 Promotion Year Eligibility Dates Include:
  
  TEMPORARY GRADE: July 1, 2019 through June 30, 2020
  And/or
  PERMANENT GRADE: July 1, 2019 through June 30, 2020
  

  NOTE: This tool is intended to be used as a worksheet of REMINDERS for important dates ONLY, and is BY NO MEANS an indication, recommendation, or guarantee of successfully affecting promotion during the upcoming promotion cycle.

  Topic	Instructions	Deadline	Date Verified in the eOPF
  PIR Corrections	Review and submit corrections to the appropriate resource email for PIR only. (Do not email PI): Awards:COAP@hhs.gov COER:phscoers@hhs.gov Officer information and Assignments:PHSCCAssignments@hhs.gov Licensure:PHSLicensure@hhs.gov	December 1, 2018
  eOPF Corrections	Review electronic Official Personnel Folder (eOPF) and submit requests for corrections to phsopffix@hhs.gov prior to the deadline. For incorrect or missing COERs and Awards, email directly at addresses in box above. Please make sure you are uploading documents in the correct category or section by reviewing the eDOC-U User Guide.	December 31, 2018
  Review Benchmarks	Review Category Benchmarks to assist in preparing for promotion.	ASAP
  CV Format	Check with your Professional Advisory Committee (PAC) for category guidance on formatting your CV (and CV Cover Page). Only use your PAC’s CV format.	ASAP
  CV and Cover Page Submission	Submit current CV and CV Cover Page (as one document) to your eOPF using the eDOC-U upload system in the Officer Secure Area on CCMIS. NOTE: Be sure to select the correct document using the drop-down menu and enter the correct date.	December 31, 2018
  COERs**	Ensure that you are not missing any Commissioned Officer’s Effectiveness Reports (COERs) in your eOPF. Review COERs to ensure that all pages are present and legible. For New Officers: we recommend that you have a recent COER in your eOPF, even if not required. As long as your COER scores are on your PIR, you have met the COER deadline. Your COER does not need to be viewable in your eOPF to meet the deadline. Make sure your ROS is posted with your COER once your COER is entered into your eOPF. For additional assistance with COER-related matters, first visit the COER Information Page, and then contact your CC Liaison if needed.	December 31, 2018
  Officer's Statement	Submit a 2019 Officer's Statement (OS) to your eOPF using the eDOC-U upload system in your secure area eOPF. NOTE: Only the 2019 form will be accepted.	December 31, 2018
  Reviewing Official's Statement	NEW: ROSs are now incorporated into the online annual COER. If you complete your annual COER online during the open period, your ROS will be submitted with your COER. In this case, a separate ROS is not needed. If you submitted a paper COER that became an annual COER (all transfer and interim COERs starting before and ending after July 1, 2018 ), an ROS submission through your liaison is still necessary. If you are not completing your 2018 annual COER online, verify by contacting your CC Liaison that the 2019 Reviewing Official's Statement (ROS) was submitted to and received by DCCPR prior to the deadline. DCCPR will index and upload the COER and ROS together as one document. NOTE: Only the 2019 form will be accepted, and must be submitted through the Agency Liaison.	December 31, 2018
  Required License/ Certification**	If required, ensure that your PIR reflects your current (not expired), valid Professional License or Certification at all times and at least by the checklist deadline. The actual license does not need to display in your eOPF by the deadline. Upload your current professional license through eDOC-U Information is available on the Licensure website: https:/dcp.psc.gov/ccmis/Licensure_m.aspx	December 31, 2018
  eOPF Support Documents	Self-service documents must be uploaded to the eOPF via eDOC-U (ex. Letter of appreciation, Continuing Education)	December 31, 2018
  Basic Readiness**	Ensure that you maintain all Readiness Requirements. You may check your most recent monthly status in RedDOG Self Service. Visit the Readiness Checklist for documents and submission requirements. NOTE: Basic Readiness checks now occur on a MONTHLY basis. Requests for readiness correction should be submitted via the Readiness Assistance Form in RedDOG Self Service by December 31, 2018. NOTE: You must meet all required deadlines for the new PHS 7044-1 Verified Weight Report form and follow the new APFT instructions (new APFT policy effective Oct. 1, 2018). Failure to properly complete, submit through eDOC-U, and meet deadlines for necessary forms will result in a NOT BASIC READY—No exceptions.	December 31, 2018 and March 31, 2019
  Medical Requirements for Permanent Promotion**	If eligible for a permanent grade promotion, in addition to all other requirements listed above, ensure that you have the following on file with Medical Affairs (MA): DD-2807-1 "Report of Medical History" with signed “Disclosure Statement” (expires annually) Completed May 1, 2018 to April 30, 2019 and on file with MA. DD-2808 “Report of Medical Exam” (expires every 5 years) Completed May 1, 2014 to April 30, 2019 and on file with MA. PHS-6355 “Report of Dental Exam” (part of the 5-year physical) Completed May 1, 2014 to April 30, 2019 and on file with MA. Refer to the Medical Requirements for Permanent Promotion for more information. Check the Officer Secure Area (OSA) of CCMIS to verify the dates of your medical documents on file.	As of April 30, 2019

  ** IMPORTANT!!! These criteria will be reviewed during DCCPR’s post-Board administrative process (normally conducted between April and June). Failure to comply with any of these criteria will result in the officer not being promoted.

  If you do not find the answers to your questions on this website, please send an e-mail to: PHSPromotions@hhs.gov.

  Promotion Instructions are available on the Commissioned Corps Issuance System (CCIS).

  • Select "Commissioned Corps Issuance System" from the link bar at the top of this page.
  • Click on "Table of Contents."
  • Click on the "+" next to "Book 3: Personnel Management."
  • Click on Chapter 3: Promotions and Reductions.
  • Click the "+" next to the topic of interest related to promotions. The section title will turn blue.
  • Double click the blue section title and refer to the policy governing this process.
• USER ASSISTANCE

  Please check our Frequently Asked Questions (FAQs) . FAQs are located at the top of the page next to the search function.

  Having Access Issues or Need IT Help? Please contact the Commissioned Corps Helpdesk at: CCHelpDesk@hhs.gov

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Protecting, Promoting and Advancing the Health and Safety of Our Nation. Division of Commissioned Corps Personnel and Readiness
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