Commissioned Corps Management Information System

Promotion Information

Reviewing Officials Statement (ROS)

Overview

The ROS is a document in the Reviewing Official (RO) tab of the Commissioned Officers' Effectiveness Report (COER) that allows the agency to provide input to the Promotion Board regarding an officer's promotion readiness
Completed by the RO who completes the officer’s Annual COER (the second line supervisor/Rater’s supervisor). Note: The RO who completes the AnnualCOER should always be the one who does the ROS, even if an officer has a different RO later in the year for an Interim COER
Primarily addresses the period in the position or program. However, the RO may include items over the entirety of the officer’s career
Minimum of 500 characters and a maximum of 3,600 characters

Factors Addressed

Promotion Readiness: Do you recommend the officer for promotion to the next higher rank?
Leadership: How does the officer take on a leadership role in the OPDIV/STAFFDIV/organization?
Mission: How does the officer contribute to the mission of the OPDIV/STAFFDIV/organization?

Officers' Responsibilities, Instructions, and Other Important Information

The ROS is required if an officer is up for promotion and optional if an officer is not up for promotion
Notify the Reviewing Official as early as possible if an officer is eligible for promotion. This will allow him/her ample time to prepare a thoughtful, quality product before the deadlines to submit the COER/ROS
The Reviewing Official may solicit input from the officer or other sources for his/her use in completing the ROS
The Promotion Board will only review the official 1-page ROS as it appears with your COER. Letters of recommendation that address promotion potential in any other form will not be accepted for documentation in the eOPF
If the Reviewing Official does not submit a ROS at the time of COER submission but elects to submit the ROS at a later time, he/she may do so by submitting a supplemental ROS form. The officer must initiate the supplemental ROS form within the online COER system. The COER User Guidehas instructions on this process

Promotion Instructions are available on the Commissioned Corps Issuance System (CCIS).

Select "Commissioned Corps Issuance System" from the link bar at the top of this page.
Click on "Table of Contents."
Click on the "+" next to "Book 3: Personnel Management."
Click on Chapter 3: Promotions and Reductions.
Click the "+" next to the topic of interest related to promotions. The section title will turn blue.
Double click the blue section title and refer to the policy governing this process.

Last Updated: 8/1/2024