• Promotion Information

  Officer’s Statement (OS)

  The Officer’s Statement (OS) is a 1 page document that provides you the opportunity to summarize:

  • Your support of Corps activities;
  • Your commitment to visibility as an officer; and
  • Your vision and expectations of a career in the Corps and the Corps mission.

  Complete and submit the OS using the following directions:

  1. Read the Instructions.
  2. The OS should be written in succinct bulleted statements using proper grammar and spelling.
     1. It is essential that the statements describe not just what organizations you are a member of, but also what contributions you make to those committees or groups.
     2. Promotion Board members like to see accomplishments and impact, not just job descriptions or membership.
  3. After completing and printing the OS form, sign, date and submit to your eOPF using the eDOC-U upload system in the Secure Area of CCMIS no later than the due date on the Promotion Checklist. Upload with the document date 1/31/2019.
     1. Ensure your name and PHS number are correct.
     2. It is YOUR responsibility to ensure the OS is signed and uploaded to your eOPF before the deadline. A wet or PIV/CAC verified signature is acceptable.
     3. Keep a copy of the upload screen page indicating the document was uploaded by the deadline.
     4. Your document is not confirmed into your eOPF until you received your email confirmation that a new COER document has been added to your eOPF.
     5. Ensure the OS is in the COER section of your eOPF within 3-4 weeks of submission. If not, email phsopffix@hhs.gov to report the error. Please attach your OS submission documentation.
  4. Only the current year’s OS Form is accepted for promotion consideration and for inclusion in the eOPF. NO OTHER VERSIONS WILL BE ACCEPTED.
  5. The Promotion Board will only have access to the current year’s OS; they will not see OSs from previous years. Therefore, you must submit a new OS every year you are eligible for a permanent or temporary grade promotion. The OS will be placed in the COER Documents section of the eOPF.
  6. Once the OS is processed, it will be indexed, dated, and filed in the COER section of the eOPF.

  2019 OS Form (PDF, 49kb)

  If you do not find the answers to your questions on this website, please send an e-mail to: PHSPromotions@hhs.gov.

  Promotion Instructions are available on the Commissioned Corps Issuance System (CCIS).

  • Select "Commissioned Corps Issuance System" from the link bar at the top of this page.
  • Click on "Table of Contents."
  • Click on the "+" next to "Book 3: Personnel Management."
  • Click on Chapter 3: Promotions and Reductions.
  • Click the "+" next to the topic of interest related to promotions. The section title will turn blue.
  • Double click the blue section title and refer to the policy governing this process.
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  COMMISSIONED CORPS NEWS

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Protecting, Promoting and Advancing the Health and Safety of Our Nation. Commissioned Corps Headquarters
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