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Promotion Information
Promotion Year 2018 Checklist
NOTE: This tool is intended to be used as a worksheet of REMINDERS for important dates ONLY, and is BY NO MEANS an indication, recommendation, or guarantee of successfully affecting a promotion(s) during the upcoming promotion cycle.
Topic Instructions Deadline Date Verified
in the eOPFPIR Corrections Review and submit corrections to the appropriate resource email for PIR only. (Do not email PI): - Awards:COAP@hhs.gov
- COER:phscoers@hhs.gov
- Officer information and Assignments:PHSCCAssignments@hhs.gov
DCCPR
ATTN: PIR Coordinator
1101 Wootton Parkway, Plaza Level, Ste. 100
Rockville, MD 20852November 1, 2017 eOPF Corrections Review electronic Official Personnel Folder (eOPF) and submit requests for corrections to phsopffix@hhs.gov prior to the deadline. For incorrect or missing COERs and Awards, email directly at addresses in box above. December 31, 2017 Review Benchmarks Review Category Benchmarks to assist in preparing for promotion. ASAP CV Format Check with your Professional Advisory Committee (PAC) for category guidance on formatting your CV (and CV Cover Page). Only use your PAC’s CV format. ASAP CV and Cover Page Submission Submit current CV and CV Cover Page (as one document) to your eOPF using the eDOC-U upload system in the Officer Secure Area on CCMIS.
NOTE: Be sure to select the correct document using the drop-down menu and enter the correct date.December 31, 2017 COERs** Ensure that you are not missing any Commissioned Officer’s Effectiveness Reports (COERs) in your eOPF. Review COERs to ensure that all pages are present and legible.
For New Officers: we recommend that you have a recent COER in your eOPF, even if not required.
For additional assistance with COER-related matters, first visit the COER Information Page, and then contact your CC Liaison if needed.December 31, 2017 Officer's Statement Submit a 2018 Officer's Statement (OS) to your eOPF using the eDOC-U upload system in your secure area eOPF.
NOTE: Only the 2018 form will be accepted.December 31, 2017 Reviewing Official's Statement Ensure that the 2018 Reviewing Official's Statement (ROS) has been submitted to and received by DCCPR via your CC Liaison prior to the deadline.
NOTE: Only the 2018 form will be accepted, and must be submitted through the Agency Liaison.December 31, 2017 Required License/ Certification** If required, ensure that your PIR reflects your current (not expired), valid Professional License or Certification at all times and at least by the checklist deadline. The actual license does not need to display in your eOPF by the deadline.
Upload your current professional license through eDOC-U
Information is available on the Licensure website: https:/dcp.psc.gov/ccmis/Licensure_m.aspxDecember 31, 2017 eOPF Support Documents Self-service documents must be uploaded to the eOPF via eDOC-U (ex. Letter of appreciation, Continuing Education) December 31, 2017 Force Readiness** Ensure that you maintain all Basic Force Readiness Requirements. You may check your most recent quarterly status in Direct Access. Visit the Readiness Checklist for documents and submission requirements. Force Readiness standards will be verified as of both dates listed. December 31, 2017 and
March 31, 2018Medical Requirements for Permanent Promotion** If eligible for a permanent grade promotion, in addition to all other requirements listed above, ensure that you have the following on file with Medical Affairs (MA): -
DD-2807-1 "Report of Medical History" with signed “Disclosure Statement” (expires annually)
- Completed May 1, 2017 to April 30, 2018 and on file with MA.
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DD-2808 “Report of Medical Exam” (expires every 5 years)
- Completed May 1, 2013 to April 30, 2018 and on file with MA.
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PHS-6355 “Report of Dental Exam” (part of the 5-year physical)
- Completed May 1, 2013 to April 30, 2018 and on file with MA.
As of April 30, 2018 ** IMPORTANT!!! These criteria will be reviewed during DCCPR’s post-Board administrative process (normally conducted between April and June). Failure to comply with any of these criteria will result in the officer not being promoted.