• Promotion Information

  Promotion Year 2018 Checklist

  NOTE: This tool is intended to be used as a worksheet of REMINDERS for important dates ONLY, and is BY NO MEANS an indication, recommendation, or guarantee of successfully affecting a promotion(s) during the upcoming promotion cycle.

  Topic	Instructions	Deadline	Date Verified in the eOPF
  PIR Corrections	Review and submit corrections to the appropriate resource email for PIR only. (Do not email PI): Awards:COAP@hhs.gov COER:phscoers@hhs.gov Officer information and Assignments:PHSCCAssignments@hhs.gov You may also mail corrections. Mailed documents MUST be received IN DCCPR by December 31st: DCCPR ATTN: PIR Coordinator 1101 Wootton Parkway, Plaza Level, Ste. 100 Rockville, MD 20852	November 1, 2017
  eOPF Corrections	Review electronic Official Personnel Folder (eOPF) and submit requests for corrections to phsopffix@hhs.gov prior to the deadline. For incorrect or missing COERs and Awards, email directly at addresses in box above.	December 31, 2017
  Review Benchmarks	Review Category Benchmarks to assist in preparing for promotion.	ASAP
  CV Format	Check with your Professional Advisory Committee (PAC) for category guidance on formatting your CV (and CV Cover Page). Only use your PAC’s CV format.	ASAP
  CV and Cover Page Submission	Submit current CV and CV Cover Page (as one document) to your eOPF using the eDOC-U upload system in the Officer Secure Area on CCMIS. NOTE: Be sure to select the correct document using the drop-down menu and enter the correct date.	December 31, 2017
  COERs**	Ensure that you are not missing any Commissioned Officer’s Effectiveness Reports (COERs) in your eOPF. Review COERs to ensure that all pages are present and legible. For New Officers: we recommend that you have a recent COER in your eOPF, even if not required. For additional assistance with COER-related matters, first visit the COER Information Page, and then contact your CC Liaison if needed.	December 31, 2017
  Officer's Statement	Submit a 2018 Officer's Statement (OS) to your eOPF using the eDOC-U upload system in your secure area eOPF. NOTE: Only the 2018 form will be accepted.	December 31, 2017
  Reviewing Official's Statement	Ensure that the 2018 Reviewing Official's Statement (ROS) has been submitted to and received by DCCPR via your CC Liaison prior to the deadline. NOTE: Only the 2018 form will be accepted, and must be submitted through the Agency Liaison.	December 31, 2017
  Required License/ Certification**	If required, ensure that your PIR reflects your current (not expired), valid Professional License or Certification at all times and at least by the checklist deadline. The actual license does not need to display in your eOPF by the deadline. Upload your current professional license through eDOC-U Information is available on the Licensure website: https:/dcp.psc.gov/ccmis/Licensure_m.aspx	December 31, 2017
  eOPF Support Documents	Self-service documents must be uploaded to the eOPF via eDOC-U (ex. Letter of appreciation, Continuing Education)	December 31, 2017
  Force Readiness**	Ensure that you maintain all Basic Force Readiness Requirements. You may check your most recent quarterly status in Direct Access. Visit the Readiness Checklist for documents and submission requirements. Force Readiness standards will be verified as of both dates listed.	December 31, 2017 and March 31, 2018
  Medical Requirements for Permanent Promotion**	If eligible for a permanent grade promotion, in addition to all other requirements listed above, ensure that you have the following on file with Medical Affairs (MA): DD-2807-1 "Report of Medical History" with signed “Disclosure Statement” (expires annually) Completed May 1, 2017 to April 30, 2018 and on file with MA. DD-2808 “Report of Medical Exam” (expires every 5 years) Completed May 1, 2013 to April 30, 2018 and on file with MA. PHS-6355 “Report of Dental Exam” (part of the 5-year physical) Completed May 1, 2013 to April 30, 2018 and on file with MA. Refer to the Medical Requirements for Permanent Promotion for more information. Check the Officer Secure Area (OSA) of CCMIS to verify the dates of your medical documents on file.	As of April 30, 2018

  ** IMPORTANT!!! These criteria will be reviewed during DCCPR’s post-Board administrative process (normally conducted between April and June). Failure to comply with any of these criteria will result in the officer not being promoted.

  If you do not find the answers to your questions on this website, please send an e-mail to: PHSPromotions@hhs.gov.

  Promotion Instructions are available on the Commissioned Corps Issuance System (CCIS).

  • Select "Commissioned Corps Issuance System" from the link bar at the top of this page.
  • Click on "Table of Contents."
  • Click on the "+" next to "Book 3: Personnel Management."
  • Click on Chapter 3: Promotions and Reductions.
  • Click the "+" next to the topic of interest related to promotions. The section title will turn blue.
  • Double click the blue section title and refer to the policy governing this process.
• USER ASSISTANCE

  Please check our Frequently Asked Questions (FAQs) . FAQs are located at the top of the page next to the search function.

  Having Access Issues or Need IT Help? Please contact the Commissioned Corps Helpdesk at: CCHelpDesk@hhs.gov

  COMMISSIONED CORPS NEWS

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  A new Involuntary Separation policy for U.S. Public Health Service Commissioned Corps officers is now available...

  2019 HPSP Agreements and Pay Schedule

  New 2019 Health Professions Special Pays (HPSP) agreements, instructions, and Frequently Asked Questions (FAQs) are now available on the HPSP webpage...

  2019 Changes to HPSP

  Changes in the new 2019 HPSP policy, Commissioned Corps Instruction 633.01 (CCI 633.01). These changes are effective January 1, 2019...

Protecting, Promoting and Advancing the Health and Safety of Our Nation. Division of Commissioned Corps Personnel and Readiness
1101 Wootton Parkway, Plaza Level, Suite 100
Rockville, MD. 20852
240-453-6000

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